[Important] Payroll Releases New Hiring Flow Function to Streamline Store Recruitment and Reduce Store Manager Input Burden

Payroll Co., Ltd. (Headquarters: Koto-ku, Tokyo; Representative Director, President & CEO: Tetsuya Yuasa; hereinafter referred to as "Payroll"), a provider of the payroll service "HR BPaaS," has released a new hiring flow as an Option service on March 29, 2026 (Sunday), designed to reduce the on-site burden on store managers in the recruitment of part-time andアルバイト (hereinafter referred to as "P/A") employees.

This service offers a seamless experience from the "Application Registration" function, where P/A applicants input the minimum necessary information such as date of birth and nationality, to the "Hiring Status Management" function for store managers and supervisors (hereinafter referred to as "SV"), and the "Onboarding Information Application" function for successful applicants.

Based on the application information, the system determines if the applicant is a minor or a foreign national and automatically identifies the required documents. By enabling P/A employees to provide information smoothly and accurately, this service reduces the time store managers and SVs spend on judgments and data entry requiring labor knowledge, supporting the creation of an environment where they can focus on core operations such as store management.

Regarding Option services for P/A employees, a function to support the determination of social insurance enrollment and loss is scheduled for release in April 2026, and continuous updates will be made going forward.

Overview of Option Service

This service consists of the following four functions:

1. Application Registration Function: P/A Applicants

   This function allows P/A applicants to access a dedicated page via a store-specific QR code and input minimal basic information. By registering their name, date of birth, and nationality, the system determines the necessary documents for hiring after acceptance and notifies the P/A applicant.

2. Hiring Status Management Function: Store Managers/SV

   This function allows authorized personnel to register the "pass/fail" status or "withdrawal" of P/A applicants for their stores in the system and manage the progress of subsequent onboarding information applications and hiring procedures. It prevents omissions by enabling sorting not only by store name but also by various conditions.

3. Onboarding Information Application Function: P/A Applicants
   This function allows successful P/A applicants to apply for information necessary for payroll calculation, such as commuting routes and bank account details. For minors and foreign nationals, it also allows for document submission via image upload when applying for necessary proof documents, designed with the convenience of P/A employees in mind.

4. Hiring Procedure Function: Store Managers/SV

   This function allows for the confirmation of submitted documents for minors and foreign nationals, followed by the registration of the start date and issuance of employee numbers. It supports compliance with legal requirements for employing minors and foreign nationals. By limiting the input required from store managers and SVs into the system, it allows them to focus on core operations such as maximizing store sales.

FAQ

What is the new function released by Payroll?

Payroll has released a new hiring flow function as an Option service designed to streamline store recruitment operations and reduce the input burden on store managers for part-time andアルバイト (P/A) employees.

Who is the target user for this new hiring flow function?

The primary target users are store managers and supervisors (SV) in retail settings who handle the recruitment of part-time andアルバイト (P/A) employees. P/A applicants are also direct users of certain features.

What are the main benefits of this new function?

The main benefits include streamlining the recruitment process, reducing the workload and required labor knowledge for store managers and SVs, allowing them to focus on core store operations, and improving the application experience for P/A employees.

What are the key features of the new hiring flow?

The key features include: Application Registration (for applicants), Hiring Status Management (for store managers/SV), Onboarding Information Application (for applicants), and Hiring Procedure (for store managers/SV).

When was this new function released?

The new hiring flow function was released on March 29, 2026 (Sunday).

Are there any future updates planned for this service?

Yes, Payroll plans to release an additional function in April 2026 to support the determination of social insurance enrollment and loss for P/A employees, with continuous updates planned thereafter.

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