Assetment Inc., Open Source Utilization Research Institute Inc., and Majisemi Inc. will co-host a webinar on challenges and solutions for managing SaaS accounts of external employees (temporary staff, contractors). The webinar will analyze reasons for management leaks in external employee accounts compared to regular employees (project-based personnel changes, varied contract termination timings, insufficient information sharing with IT departments) and explain how to prevent leaks and enhance visibility by linking external employee ID information and cloud licenses to an IT asset ledger for centralized management.
Many companies have established robust ID and account management systems for regular employees. However, management often falls short for external personnel like temporary staff and contractors. Personnel fluctuations based on projects, differing contract termination timings across departments, and lack of information sharing with IT departments contribute to unmanaged SaaS account deletions and unrecovered licenses. Many organizations manage external employee IDs via spreadsheets or departmental records, while SaaS license management is handled separately. This leads to difficulties in quickly identifying who holds which license or if accounts of terminated external personnel remain active, resulting in time-consuming verification and inventory processes. The webinar will explain the structural reasons for management leakage in external employee SaaS accounts. It will then detail how to prevent these leaks by linking external employee ID information and cloud licenses to an IT asset ledger, enabling clear visibility into "who uses which SaaS" and "which accounts to terminate upon contract expiry." The content aims to provide practical tips from an IT asset management perspective for organizing account management, including for external personnel, in the era of widespread SaaS adoption.
FACT BOX
- Source: PR TIMES
- Category: Event告知
FAQ
Why are SaaS accounts for temporary and contract workers more vulnerable to management leaks compared to regular employees?
Management for external personnel like temporary staff and contractors often falls short due to personnel fluctuations, differing contract termination timings, and insufficient information sharing with IT departments, leading to unmanaged SaaS account deletions and unrecovered licenses.
What are the common methods companies use to manage external employee IDs, and why do these methods create problems for SaaS license management?
Many organizations manage external employee IDs via spreadsheets or departmental records, while SaaS license management is handled separately. This disconnect makes it difficult to quickly identify who holds which license or if terminated external personnel accounts remain active.
What are the consequences of unmanaged SaaS account deletions and unrecovered licenses for external personnel?
Unmanaged SaaS account deletions and unrecovered licenses result in difficulties in quickly identifying who holds which license or if accounts of terminated external personnel remain active, leading to time-consuming verification and inventory processes.
How can companies prevent management leaks in external employee SaaS accounts?
Companies can prevent these leaks by linking external employee ID information and cloud licenses to an IT asset ledger, enabling clear visibility into 'who uses which SaaS' and 'which accounts to terminate upon contract expiry'.
What is the primary goal of the webinar regarding IT asset management for external personnel?
The webinar aims to provide practical tips from an IT asset management perspective for organizing account management, including for external personnel, in the era of widespread SaaS adoption, ensuring clear visibility and control.