Specified Skilled Worker Management System "SMILEVISA" Expands Functions, Responding to Periodic Notifications Starting April 2026

CROSLAN Co., Ltd. (Headquarters: Higashiosaka City, Osaka Prefecture, Representative: Atsushi Kawamura) has expanded the functions of SMILEVISA related to periodic notifications for Specified Skilled Workers and functions related to specified activities.

Supports Annual Periodic Notifications

Background of Functional Expansion for Periodic Notifications

Until March 2025, periodic notifications were required to be submitted quarterly. From April 2025 onwards, the submission frequency changed to once a year, significantly reducing the workload for businesses accepting Specified Skilled Workers. However, this change to annual submission has created a new challenge: the calculations for reporting a full year's worth of data have become extremely complex and cumbersome.

Specific Functions

SMILEVISA Periodic Notification Page

SMILEVISA not only automatically generates the new format for periodic notifications but also automatically extracts foreign staff subject to reporting, and performs automatic calculations for activity days, salary amounts, and complex bonuses/average raise rates. Furthermore, it can automatically identify necessary submission documents based on the accepting company's situation and display them in a list.

These functions eliminate the need for complex calculations and automatically display required documents, making periodic notification tasks easy to perform.

Further details will be announced on our website as they become available.

Official Website: https://www.smilevisa.jp/

Announcement of Periodic Notification Seminar Scheduled for April

A seminar explaining periodic notifications will be held in mid-April. This seminar will cover changes from previous periodic notifications, points of caution, and specific notification methods, all in preparation for the submission of periodic notifications from April to May 2026.

Details of the seminar will be published on our website and in our newsletter.

Newsletter Registration: https://www.smilevisa.jp/mail-magazine/

Added Application Form Creation Function for Multiple Specified Activities

Previously, SMILEVISA only supported the creation of certification applications, change applications, and renewal applications for Specified Skilled Worker No. 1 and No. 2. With this update, it is now possible to create change applications for specified activities aimed at preparing for the transition to Specified Skilled Worker status, as well as certification applications for specified activities for coming to Japan as an intern.

The creation method remains the same as before, using the familiar operation screen, allowing users to easily create application forms without special knowledge.

Response to the Administrative Scrivener Act Revision Effective January 2026

From January 2026, the revised Administrative Scrivener Act came into effect. From the perspective of legal risk and compliance, companies are now required to choose whether to handle document tasks, previously代行 by registered support organizations, in-house or to outsource them to specialists such as administrative scriveners.

By utilizing SMILEVISA, companies can easily and securely perform various tasks such as creating application forms and reports, and managing human resources in-house. Furthermore, we plan to sequentially expand functions to support all foreign workers employed by companies, not just Specified Skilled Workers.

We have a detailed explanation of the Administrative Scrivener Act revision on our company blog. You can view the blog article below.

・ [Caution] What changes with the 2026 Administrative Scrivener Act revision? Risks of "stricter penalties" for Specified Skilled Worker document creation proxy services

Additionally, we held a seminar on the Administrative Scrivener Act revision. Specialized content is explained in an easy-to-understand manner. You can watch the free on-demand streaming below.

・ Latest Trends in 2026 | Changes in Foreign Worker Acceptance Practices with the Start of the Training and Employment System and the Administrative Scrivener Act Revision ~Thorough Explanation of Compliance Points~

About "SMILEVISA"

"SMILEVISA" is a cloud service that digitalizes the acceptance operations for Specified Skilled Workers. It provides an intuitive UI that can be operated without specialized knowledge, and supports operational efficiency through alert management functions, foreign talent management functions, and online application assistance functions.

In particular, it enables reduction of monthly management costs and application document creation burden, and is compatible with the new rules for 2025. Furthermore, it automates complex application procedures, significantly shortening work hours. It has been widely adopted by companies ranging from large corporations to SMEs, receiving high praise from many companies for reducing management costs, activating communication with staff, and improving retention rates.

Official Website: https://www.smilevisa.jp/

Facebook: https://www.facebook.com/croslanjapan/

Official Youtube: https://onl.bz/3yAQgAj

Official Twitter: https://twitter.com/smilevisa

About CROSLAN Co., Ltd.

Company Name: CROSLAN Co., Ltd.

Representative: Atsushi Kawamura

Location: 2-2-8 Mikuri Minami, Higashiosaka City, Osaka Prefecture

Business Activities:

① Foreign talent introduction and acceptance support services

② Development and operation of SMILEVISA

③ Translation and interpretation

URL: https://croslan.co.jp/

Service Site: https://www.smilevisa.jp/

Contact: info@croslan.co.jp