Bookoff Corporation Introduces Fileforce: Revolutionizing File Operations with Full-Text Search and AD Integration, Significantly Reducing Operational Load
Bookoff Corporation has implemented Fileforce to address issues with an aging file server, complex access permissions, and the need for full-text search. The decision was based on Fileforce's clear capacity-based pricing, Active Directory integration, and the IntelliSearch™ Pro full-text search feature. This adoption has led to streamlined data management, reduced administrative inquiries, and improved operational efficiency.
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Fileforce Inc. (Head Office: Chiyoda-ku, Tokyo; Representative Director: Aram Sarkisyan) announces that Bookoff Corporation (Head Office: Sagamihara City, Kanagawa Prefecture; President and Representative Director: Yasutaka Horiuchi) has introduced "Fileforce." Bookoff considered its next-generation environment due to an aging file server, the end of its maintenance, the complex access permission structure resulting from many years of operation, and the necessity of a full-text search function. They evaluated Fileforce's Active Directory (AD) integration, capacity-based pricing model, and IntelliSearch™ Pro (full-text search) before deciding on its implementation.
Case study article here ▶ https://www.fileforce.jp/casestudy/bookoff/
■ Background of Introduction: Aging File Servers and Complicated Permission Management
Bookoff, which handles a wide range of reused products including used books, apparel, home appliances, and trading cards, and operates numerous stores nationwide, had been running its file servers in an on-premise environment. However, the following challenges became apparent:
* Dealing with aging file servers and the end of maintenance support.
* Access permission management with a complex permission structure due to many years of operation.
* Distributed data management due to server capacity limitations.
* Daily management burden, such as recovery efforts due to user errors.
To resolve these issues, Bookoff compared and considered multiple cloud storage options for its next-generation file infrastructure.
■ Key Factors for Selection: Evaluation of Clear Costs, AD Integration, and Operational Improvement through Full-Text Search
As a result of their review, Bookoff evaluated the following points and decided to adopt Fileforce.
* Clear capacity-based pricing model
* Evaluated the pricing design as easy to manage for a company of Bookoff's size, where user-based billing would lead to increased costs.
* Improved access rights management through Active Directory (AD) integration
* Enabled the organization and reconstruction of complicated settings by designing permissions utilizing security groups.
* Business efficiency improvement through full-text search function (IntelliSearch™ Pro)
* Addressed strong demands from the field with a function that allows instant searching not only by file name but also by content.
* Extensive support system during the introduction and migration phases
* Also evaluated the ability to visualize issues in the existing environment during data migration and rectify them before implementation.
■ Effects of Introduction: Realization of Reduced Inquiries and Centralized File Operations
After introducing Fileforce, Bookoff has experienced the following effects:
* Consolidated dispersed data, achieving centralized and efficient operations.
* Monthly inquiries have become almost non-existent, significantly reducing the administrative burden.
* Significantly reduced the time spent searching for files by utilizing the full-text search function.
* Maintained the same operational feel and performance as before, even with the operation of approximately 15TB of large-capacity data.
A major achievement has been the elimination of management man-hours and reliance on specific individuals, while maintaining the same operability as on-premise systems.
We will continue to strive to enable Bookoff Corporation and other companies that have adopted "Fileforce" to utilize files with even greater peace of mind.
■ Inquiries about Fileforce here: https://www.fileforce.jp/inquiry/
■ About Cloud Storage Fileforce
Fileforce is a purely domestic cloud file server with the mission of "Empowering all organizations through the evolution of 'work'." It has been used by over 25,000 companies* regardless of industry, sector, or organization size. By allowing users to continue using Explorer-based operations, which have been used for many years with on-premise file servers, it prevents user confusion and operational errors, significantly reducing the risk of information leakage. Furthermore, since it can be operated without changing folder-unit access permission settings or user permission designs, it reliably maintains the principle of least privilege and provides a high level of data security. *Includes OEM services
■ Company Profile
Company Name: Fileforce Inc.
Representative Director CEO: Aram Sarkisyan
Location: New Tokyo Building 4F, 3-3-1 Marunouchi, Chiyoda-ku, Tokyo 100-0005
Business Activities: Planning, development, sales, and support of Fileforce cloud storage for corporations.
Service Start: April 2014
Capital: 100,000,000 JPY
URL: https://www.fileforce.jp/
■ Contact for this matter
Fileforce Inc. Marketing
Email: marketing@fileforce.jp
Case study article here ▶ https://www.fileforce.jp/casestudy/bookoff/
■ Background of Introduction: Aging File Servers and Complicated Permission Management
Bookoff, which handles a wide range of reused products including used books, apparel, home appliances, and trading cards, and operates numerous stores nationwide, had been running its file servers in an on-premise environment. However, the following challenges became apparent:
* Dealing with aging file servers and the end of maintenance support.
* Access permission management with a complex permission structure due to many years of operation.
* Distributed data management due to server capacity limitations.
* Daily management burden, such as recovery efforts due to user errors.
To resolve these issues, Bookoff compared and considered multiple cloud storage options for its next-generation file infrastructure.
■ Key Factors for Selection: Evaluation of Clear Costs, AD Integration, and Operational Improvement through Full-Text Search
As a result of their review, Bookoff evaluated the following points and decided to adopt Fileforce.
* Clear capacity-based pricing model
* Evaluated the pricing design as easy to manage for a company of Bookoff's size, where user-based billing would lead to increased costs.
* Improved access rights management through Active Directory (AD) integration
* Enabled the organization and reconstruction of complicated settings by designing permissions utilizing security groups.
* Business efficiency improvement through full-text search function (IntelliSearch™ Pro)
* Addressed strong demands from the field with a function that allows instant searching not only by file name but also by content.
* Extensive support system during the introduction and migration phases
* Also evaluated the ability to visualize issues in the existing environment during data migration and rectify them before implementation.
■ Effects of Introduction: Realization of Reduced Inquiries and Centralized File Operations
After introducing Fileforce, Bookoff has experienced the following effects:
* Consolidated dispersed data, achieving centralized and efficient operations.
* Monthly inquiries have become almost non-existent, significantly reducing the administrative burden.
* Significantly reduced the time spent searching for files by utilizing the full-text search function.
* Maintained the same operational feel and performance as before, even with the operation of approximately 15TB of large-capacity data.
A major achievement has been the elimination of management man-hours and reliance on specific individuals, while maintaining the same operability as on-premise systems.
We will continue to strive to enable Bookoff Corporation and other companies that have adopted "Fileforce" to utilize files with even greater peace of mind.
■ Inquiries about Fileforce here: https://www.fileforce.jp/inquiry/
■ About Cloud Storage Fileforce
Fileforce is a purely domestic cloud file server with the mission of "Empowering all organizations through the evolution of 'work'." It has been used by over 25,000 companies* regardless of industry, sector, or organization size. By allowing users to continue using Explorer-based operations, which have been used for many years with on-premise file servers, it prevents user confusion and operational errors, significantly reducing the risk of information leakage. Furthermore, since it can be operated without changing folder-unit access permission settings or user permission designs, it reliably maintains the principle of least privilege and provides a high level of data security. *Includes OEM services
■ Company Profile
Company Name: Fileforce Inc.
Representative Director CEO: Aram Sarkisyan
Location: New Tokyo Building 4F, 3-3-1 Marunouchi, Chiyoda-ku, Tokyo 100-0005
Business Activities: Planning, development, sales, and support of Fileforce cloud storage for corporations.
Service Start: April 2014
Capital: 100,000,000 JPY
URL: https://www.fileforce.jp/
■ Contact for this matter
Fileforce Inc. Marketing
Email: marketing@fileforce.jp