Paintnote Launches 'Sapousuke Report Management' to Automatically Generate Reports and Notices from Schedule Data

Paintnote Inc. (Headquarters: Shinagawa-ku, Tokyo; CEO: Yuki Fujii), provider of the field-specific schedule management cloud 'Sapousuke,' launched 'Sapousuke Report Management' on April 24, 2026. This new service allows users to automatically generate forms such as reports and notices based on Sapousuke's schedule and project data, following Excel formats specified by prime contractors, clients, or the company's own templates.

By utilizing data accumulated during schedule management for form creation, Sapousuke Report Management fundamentally resolves the issues of transcription and double entry, where the same information has to be input multiple times.

### Background of Development In industries centered on field work such as building maintenance, construction, nursing care, and cleaning, schedule management is a high-priority task. When a project arises from an order or regular contract, it must first be registered as a schedule and then adjusted and shared while considering staff skills and holidays.

However, after finalizing the field schedule, the task of creating reports and notices arises. Even though information such as 'Site Name, Date, Time, Worker, and Task Content' has already been entered during schedule management, it must be manually transcribed into Excel to create reports.

In interviews conducted by Paintnote, it became clear that many companies manually transcribe schedule data into Excel for report and invoice creation. In some cases, companies were found to be manually inputting data for over 200 projects per month, or spending more than 10 man-days per person just to create notices.

### Three Features of 'Sapousuke Report Management'

1. **Start with 60-70% of the form pre-filled with schedule information** The greatest strength is the direct use of schedule management data. Information such as 'Site Name, Date, Time, Worker, and Task Content' is automatically mapped to corresponding cells in the form. Since creation starts with 60-70% of the required info already filled, the input burden does not increase proportionally even if the number of reports grows. Unlike other report creation services where reports are independent of scheduling tools, Sapousuke achieves a zero-transcription experience by connecting scheduling and form creation on a single platform.

2. **Use existing company or client-specified Excel formats** Excel formats specified by prime contractors or clients, or unique internal templates, can be uploaded and registered as they are. The mapping of which Sapousuke data goes into which Excel cell can be freely configured by the customer. Changes or additions to formats can be completed in-house without needing to contact the vendor, ensuring smooth operations.

3. **Seamless workflow from scheduling to form creation** Previously, tools were fragmented: 'Sapousuke for scheduling, Excel for reports, and LINE for photo sharing.' With Sapousuke Report Management, everything from creating schedules to outputting reports and notices is completed in one service. Eliminating information fragmentation removes the risk of missing entries or transcription errors.

### Use Cases and Expected Benefits - **Work reports for clients:** Automatically map tasks, workers, dates, and photos linked to the schedule to specific formats for Excel output. - **Notices and posters:** Greatly reduce labor for companies creating hundreds of notices per month for buildings and commercial facilities by auto-generating them from property info and schedules. - **Daily and monthly reports:** Automatically aggregate daily performance from schedule data and output them as reports. - **Creation of billing data:** Bulk output performance data by project or client to Excel to use as base data for invoicing.

Compared to conventional workflows, this service centralizes all information (schedules, photos, and forms), achieving a significant reduction in input errors and labor hours.

### Service Overview - **Service Name:** Sapousuke Report Management - **Release Date:** April 24, 2026 - **Target Industries:** Building maintenance, construction, facility work, home nursing/care, security, house cleaning, etc. - **Key Functions:** Upload/register Excel templates, cell-level mapping, etc.