Accelerating DX in Healthcare: ACCESS's Automatic Time Recording "Linkit® Kintai" Integrates with Infocom's Employment Management "CWS"

By simply carrying a beacon, work data is automatically linked to the employment management system.

In recent years, attendance management systems that can objectively grasp employees' actual working conditions have been widely adopted across various industries as an effective means of "work style reform." With the "doctors' work style reform" enforced in April 2024, the medical industry is required to acquire and manage objective and accurate attendance information for doctors. Reducing the burden of time recording for doctors, who are engaged in long hours and high-stress work, while also reducing the workload of hospitals managing doctors' missed punches, has become a challenge. The need for solutions to address these issues is growing significantly. ACCESS, by integrating "Linkit Kintai," which features contactless automatic time recording utilizing beacons, with "CWS," which is widely used in the medical industry, aims to solve the challenges faced by many medical institutions and support the promotion of "doctors' work style reform."

Benefits obtained through "CWS" × "Linkit Kintai":

Objective and accurate attendance records: Objective and accurate attendance information from "Linkit Kintai" utilizing beacons can be directly used in "CWS."

Accelerated DX of management operations: By integrating "Linkit Kintai" with "CWS," an employment management system specialized for hospitals, the task of transcribing attendance information is reduced, further accelerating the DX of management operations.

[Overview of "Linkit Kintai"] "Linkit Kintai" is a service that quickly and affordably adds contactless automatic time recording functionality to attendance management systems. It acquires location data of employees working in offices, etc., using dedicated portable beacons and gateways (receivers), extracts attendance times, and synchronizes them with the attendance management system via the network, thereby enabling objective grasp of actual attendance. By simply carrying a beacon and passing through a specific area, attendance times are automatically recorded, which not only saves employees the trouble of punching in but also prevents missed punches and falsification of working hours. "Linkit Kintai" can be easily retrofitted to existing attendance management systems through API integration, etc. Therefore, companies using compatible attendance systems can start using it as a monthly service in as little as one week by simply installing gateways and distributing beacons. Furthermore, by also introducing "Linkit® Chat" from the "Linkit®" series, it can be applied as a communication tool among employees using the same app.

Features:

Since employees do not need to punch in themselves, there are no missed punches, and objective records are possible.

Reduction of time loss associated with employees' punching in tasks.

Companies using compatible attendance systems can start using it in as little as one week by simply installing gateways and distributing beacons.

Two types of beacons are available: - Solar-powered beacon "T-WA10-ACS" which is battery-free, 5-ATM waterproof, lightweight, and compact, making it suitable for use in environments involving water. - Keychain beacon "FBV-NKH52W-ACS" (button battery type).

By using it in conjunction with the business chat "Linkit Chat," communication can be expedited, such as checking the location of colleagues on different floors and sending messages via chat.

[Overview of "CWS"] CWS employment management system is an employment management system specialized for medical institutions, supporting unique work styles specific to medical institutions, such as creating nursing department shifts, doctors' on-call and night duties, and operating room standby duties. Even in medical institutions, there is a demand to comply with work style reform-related laws. By creating an environment where medical professionals such as doctors and nurses can work safely and with peace of mind, it supports the prevention of turnover and stable securing of human resources.

Features:

Since it is a system developed for medical institutions, it can handle shift creation for nursing department's rotating shifts, respond to medical fee claims (Form 9), and also comply with upper limits due to doctors' work style reform and check work interval. It also supports various work styles such as night shifts, on-call duties, and can be integrated with electronic medical records and ordering systems by sharing terminals.

It enables proper grasp of working hours, from digitizing attendance records from time punches collected by IC card readers, to checking consistency with self-declared overtime work, and understanding non-work hours. It can also check the number of on-call and night duties.

Medical institutions are also required to transform their working hour management, and real-time grasp of working conditions is necessary to correct long working hours. Overtime hours are aggregated in real-time, and an alert function for long working hours promotes awareness and early countermeasures.