[Real Estate Brokerage x New Business Development Success Story] Shifting from Letters to Form-based Sales to Concentrate 30% of Man-Hours on "Strategy Design." The Method That Achieved a 15% Unique Visit Rate.
FUTUREWOODS Inc. has released a case study on Company D, a real estate agency specializing in large office buildings. By switching from traditional letter-based direct mail to the "FutureSearch" sales tool, which utilizes website contact forms, Company D reduced the man-hours required for outreach from 2 days to just 2 hours per 100 companies. This allowed them to reallocate 30% of their sales efforts to strategic planning, developing a four-tiered targeting system that resulted in a 15% unique visit rate.
📋 Article Processing Timeline
- 📰 Published: March 26, 2026 at 23:41
- 🔍 Collected: March 28, 2026 at 21:59 (46h 17m after Published)
- 🤖 AI Analyzed: April 14, 2026 at 23:48 (409h 49m after Collected)
FUTUREWOODS Inc. (Headquarters: Bunkyo-ku, Tokyo; CEO: Hayato Kohama), provider of the sales support tool "FutureSearch," has released a case study of Company D, which handles the leasing of large-scale office buildings in the Tokyo metropolitan area.
[For details and the full case study, click here]
https://www.future-search.jp/guides/real-estate-agency-case-study
■ 30% of Monthly Man-Hours Were Spent on Sending DMs
Company D regularly handled about 20 properties, conducting sales primarily through letter DMs addressed to general affairs managers and office heads. However, sending DMs to 100 companies for a single building took about two days, meaning over 30% of their monthly sales man-hours were spent on tasks like printing, enclosing, and mailing. Additionally, they faced the challenge of declining response rates and not having enough time to properly vet their targets.
■ A Single Message to Their Own Form Sparked the Shift
The turning point was a single sales message that arrived in Company D's own inquiry form. Realizing "this is what modern sales looks like," they discovered FutureSearch while researching. The deciding factor for adoption was that the tool automates the entire process, from collecting lists of target companies to sending messages to their inquiry forms, simply by setting conditions such as industry, region, and employee size.
There's no need for printing, enclosing, or mailing, and the messages are delivered the same day they're sent. Since inquiry forms are an official channel that company representatives check daily, they have a higher read rate compared to mail DMs, and there's no risk of them being discarded unopened. The time required to approach 100 companies was reduced from 2 days to just about 2 hours.
■ Targeting Only "Companies on the Move" with 4-Layer Filtering
Using the man-hours they saved, Company D built a four-layered targeting design tailored to the characteristics of their properties.
① Area Strategy
Setting the three central Tokyo wards of Chuo, Minato, and Chiyoda as the highest priority areas...
FAQ
What kind of business does Company D handle?
Company D handles the leasing of large-scale office buildings in the Tokyo metropolitan area.
What was the main challenge Company D faced with their monthly sales man-hours when sending letter DMs?
Over 30% of their monthly sales man-hours were spent on tasks like printing, enclosing, and mailing letter DMs to 100 companies.
What is FutureSearch and who is the provider of this sales support tool?
FutureSearch is a sales support tool provided by FUTUREWOODS Inc., whose CEO is Hayato Kohama.
How much did Company D reduce the time required to approach 100 companies after adopting FutureSearch?
The time required to approach 100 companies was reduced from two days to just about two hours.
What parameters can be set in FutureSearch to automate the process of collecting target company lists and sending messages?
FutureSearch allows setting conditions such as industry, region, and employee size to automate the process.