Lightup Launches AI Consulting Plan Specializing in Automating Quotations and Order Processing

Lightup Co., Ltd. (Stock Code 6580) has started providing a new specialized package under 'AI Impact,' which offers one-stop support for business inventory, AI implementation planning, and support. This package, 'AI Impact Operation Pack,' specializes in automating quotation creation and order processing.

In industries such as metal processing, equipment construction, printing and sign production, and used goods procurement, where quotations and order processing are required each time, the creation process is often dependent on experienced veterans. Delays in response can lead to lost opportunities and increased workload. This package aims to alleviate the burden of 'quotations and order processing' by utilizing AI, thereby resolving dependency on individuals and improving response speed.

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We can immediately answer whether your company's operations can be automated through a 30-minute online meeting. Please feel free to contact us.

Target Industries: Companies that require quotations and order processing for each project

Manufacturing and Processing: Metal processing, sheet metal work, cutting, pressing, welding, industrial machinery and equipment manufacturers, resin molding, molds, electronic components, food manufacturing (OEM, contract manufacturing), etc.

Construction and Engineering: Construction, civil engineering, renovation, renovation, equipment engineering (electrical, air conditioning, water supply and drainage, fire protection), exterior and exterior (site inspection + calculation), etc.

Production and Order-Based: Printing, sign production, novelties, promotional items, web production, system development, SIer, event and exhibition booth setup, etc.

Wholesale, Procurement, Logistics, and Trading: Wholesale (quotations for multiple products and inventory-linked), used goods procurement and reuse, transportation and logistics, moving, security, specialized trading companies for multiple products in small quantities, etc.

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We will also share examples of companies in the same industry that have successfully automated their processes first. We hope this will be helpful for your future AI strategy.

Background: The pain is the same regardless of the industry

These order-based companies share four common challenges:

Personalization: Only a few experienced veterans can handle quotations and order processing. The shortage of clerical staff and aging workforce create a risk that 'if that person leaves, the work won't get done.' Speed leading to lost opportunities and delays: Almost all projects require competitive bidding. A delay of one day in quotations can lead to lost opportunities, and delays in order processing can cause delays in delivery and billing. Mistakes and rework: Manual calculations, and transcription and verification of order forms and invoices can lead to input errors and discrepancies in amounts. The back-and-forth confirmation and rework further consume time. Interruptions due to inquiries: Inquiries like 'How is that quotation going?' or 'Has that order been processed?' interrupt the original calculation and field work.

As the number of inquiries increases, the workload for quotations and order processing piles up, pressuring employees' productivity.

Implementation Image (Expected Use Cases)

① Air conditioning equipment procurement and installation agency (90 employees) | Quotations While receiving 300 quotation requests per month, quotation creation takes up to a week, which was a major factor in lost opportunities. → AI automatically creates quotations based on procurement and inventory data, significantly shortening the lead time for responses. This allows capturing projects that were previously missed due to speed.

② Metal processing and sheet metal manufacturer (120 employees) | Quotations Quotations based on drawings are dependent on a few veterans with 20 years of experience. As the number of inquiries increases, quotations are delayed and follow-ups continue. → AI learns from past drawings and quotation records to automatically generate quotation drafts upon arrival of drawings. This allows even junior staff to handle initial quotations.

③ Equipment engineering and renovation company (80 employees) | Order processing After receiving orders, multiple material orders and arrangements with subcontractors are concentrated. Manual matching and cost checking of order forms, delivery notes, and invoices frequently result in discrepancies and rework. → AI automatically transcribes and matches order forms and invoices, preventing double entries and cost discrepancies, and significantly reducing clerical rework.

④ Printing and sign production company (60 employees) | Order processing With small-lot, multi-product orders, post-order clerical processing is extensive. Order, invoice, and billing entries are overwhelming, and errors and delays are prone to occur during busy periods. → AI automatically generates orders and invoices from order data and matches billing amounts. This allows a small team to handle order processing.

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Thank you for reading to the end.

Package Overview

'AI Impact Operation Pack' is a package designed for order-based companies' quotation to order processing flow, specializing in automating quotation creation and order processing. It provides a one-stop support for business inventory, AI implementation planning, and support. Unlike tool implementation, it offers AI-based business delegation plus operation design and accompanying support as a set.

Target Operations AI's Role Expected Effects Quotation Creation Automatically generate quotation drafts from drawings, specifications, inventory data, and past records Resolve personalization, shorten creation lead time, enable junior staff to handle Order Processing Automate transcription and matching of order forms and invoices Reduce input workload, lower human error

Executive Comment

The other day, I gave a lecture at an AI study session hosted by a financial institution in Nagoya, and many manufacturing company executives shared the same concerns. These include a shortage of clerical staff, an aging workforce, and the personalization of quotation and order processing. In fact, when I tried to request exterior work for my home, the quotation never arrived, and I ended up contacting another company. Just the delay in quotations caused the job to go to another company. This package aims to delegate the 'burden of quotations and order processing' to AI, resolve personalization, and create a system that can compete in response speed. We will realize our philosophy of 'making all small and medium-sized enterprises in Japan profitable' through improving the productivity of order-based companies.' (Executive Officer, Hiroki Sugiyama, Lightup Co., Ltd.)

Company Profile Company Name: Lightup Co., Ltd. (Writeup Co., Ltd.) Address: 32F Shibuya Cross Tower, 2-15-1 Shibuya, Shibuya-ku, Tokyo 150-0002 Representative: President and CEO Takashi Shiraishi Established: April 5, 2002 Capital: 386,380,000 yen Market: Tokyo Stock Exchange Growth Market (Stock Code: 6580, listed on June 22, 2018) Site: https://www.writeup.jp/