Separate Management of 'Collected' and 'Verified' Status for Security Checklists: B2B SaaS 'Mamorisu' Organizes Confirmation Status and Response History for Vendor Management

Trick Studio Inc. (Headquarters: 2-34 Kanda Jinbocho, Chiyoda-ku, Tokyo, Japan; CEO: Fumikazu Onishi) supports the organization of confirmation status and response history after checklist collection through its vendor management and security checklist operations support service, 'Mamorisu'.

Mamorisu is a B2B SaaS platform that enables centralized management of security checklists—from creation, distribution, and collection to post-collection confirmation status and response history—all within a single service. A key feature is its ability to clearly distinguish between 'collected' and 'verified' statuses, which are often confused when using Excel or email-based workflows.

Under ISMS and P-Mark compliance frameworks, regular distribution, collection, and evaluation of checklists to vendors are required. Many organizations currently rely on Excel and email for these processes. However, as the number of vendors and checklist items increases, while collection status may be tracked, the subsequent verification steps and decision-making rationale often become fragmented. Mamorisu specifically addresses this 'post-collection' phase.

Separate Management of 'Collected' and 'Verified'

'Mamorisu' supports vendor management and security checklist operations

The platform manages not only the creation, distribution, and collection of checklists, but also the post-collection confirmation status and response history—all within a unified system.

Background: Operational Burden in Vendor Management and Checklist Processes

As businesses expand and partnerships grow, the number of vendors and required verification items increases. Consequently, the operational burden associated with vendor management and security checklist processes also rises.

Maintaining ISMS and P-Mark certifications involves recurring tasks such as sending, collecting, and evaluating checklists from vendors. This includes managing recipient lists, sending reminders for non-responses, and reviewing returned responses—tasks that are repeatedly performed manually by staff.

Challenge: 'Collected' and 'Verified' Are Not the Same

'Collected' refers to the state where a checklist has been returned by the vendor. 'Verified' means that the response has been reviewed, evaluated against internal standards, and any necessary feedback or rejections have been documented. Although similar in appearance, these represent distinct operational stages.

Ideally, verification follows collection. This involves reading responses, assessing them against company criteria, and recording the rationale. However, this step is often delayed or inconsistently documented. Without clear records of who reviewed what, when, and why, explaining past decisions during audits or staff transitions becomes burdensome.

While collection status may be tracked, consistently managing verification status and decision rationale remains a high-effort area for most teams.

Common Issues with Excel and Email Workflows

Excel is flexible and useful for designing custom questionnaires. However, as the scale grows, several operational burdens accumulate:

- Difficulty tracking non-responding vendors and manually sending reminders - Challenges in identifying the latest version when revisions or re-submissions occur - Scattered email threads for rejection feedback, making it hard to trace discussion history - Decision rationale stored only in individual employees' inboxes - Difficulty transferring knowledge during staff turnover - High effort required to reconstruct historical records before audits

These issues stem not from Excel or email themselves, but from the inherent limitations of managing complex workflows across isolated spreadsheets and email threads as volume increases.

How Mamorisu Helps

Mamorisu organizes the post-collection verification and response phase in alignment with real-world operational workflows.

By providing a unified view of each vendor's response status, the platform enables seamless handling of reminders, rejections, and verification logs—all within a single workflow. This reduces the risk of decision rationale being scattered across personal inboxes or files. It also ensures smoother knowledge transfer during staff changes.

Key approaches include:

- Smooth transition from 'collection' to 'verification': Collected responses are directly routed into the verification queue, ready for review and assessment. - Reduced burden on progress tracking and reminders: Clear visibility into who hasn't responded and where rejections are pending helps minimize manual follow-up efforts. - Accumulation of response history: The system retains records of verifications, rejections, and exception handling, enabling retrospective analysis of not just collection rates, but also verification progress and decision-making patterns.

Verification Interface with Comment Logging, Rejection, and Completion Check

Manage post-collection verification, rejections, and comment history on-screen

Mamorisu allows users to record comments, initiate rejections, and mark items as verified—all directly within the interface. This makes it easier to document post-collection activities and supports clear separation between 'collected' and 'verified' statuses.

Key Features

- Sender management (individual registration, CSV upload, group management, etc.) - Checklist creation - Respondent registration and distribution list management - Response collection and non-response status tracking - Reminder emails and rejection handling - Verification status tracking and history logging - Response history accumulation

Responses can be saved as PDFs, facilitating internal sharing and serving as audit-ready documentation. By integrating all these functions into one platform, Mamorisu enables clear separation and management of 'collected' versus 'verified' statuses.

Dashboard showing checklist list, response deadlines, pending responses, and status

Manage response status and progress per checklist

Users can view response deadlines, number of pending responses, and implementation status for each checklist in a unified list. The platform supports template-based creation and detailed review, improving overall operational visibility.

Company Overview and Contact

Trick Studio Inc. specializes in web system development, business system development, and planning and development of B2B services. Focusing on common operational challenges such as knowledge silos and management overhead, the company leverages 'Mamorisu' to support the organization of collection status, verification status, and response history in vendor and security checklist management.

Company Information

- Company Name: Trick Studio Inc. - Address: 3F, Nagami Building, 2-34 Kanda Jinbocho, Chiyoda-ku, Tokyo - Representative: CEO Fumikazu Onishi - Business Activities: Web system development, business system development, B2B service planning and development - URL: https://www.trick-studio.jp/

Organizations struggling with managing not only collection status but also verification status and response history in Excel- or email-based vendor and security checklist operations are encouraged to visit the Mamorisu official website for more information on service features and use cases.

Mamorisu Official Website: https://www.mamorisu.jp/

Contact Form: https://mamorisu.jp/contact