Swimming and Fitness Complex with Over 900 Members, "Access Japan Sports Club Yanagawa," Adopts School Management System "Schola+"

Highlights of This Release

• Billing data creation reduced from half a day (4-5 hours) to 40 minutes, significantly streamlining accounting operations

• Phone calls for absences, transfers, and bus changes nearly eliminated by app integration

• Swim test input completed poolside, reducing coaches' administrative work by one-third

• Enhanced safety management with IC card entry/exit and parent notifications

• Allows for smooth operation even with a single front desk staff member

VISH Corporation (Headquarters: Nagoya City, Aichi Prefecture; Representative Director: Hiroyuki Tabuchi) has released a case study on the implementation of "Schola+" at "Access Japan Sports Club Yanagawa," a swimming and fitness complex in Yanagawa City, Fukuoka Prefecture.

At the facility, managing over 500 child members and 400 adult members using a paper and phone-centric approach had become a heavy operational burden. With the introduction of Schola+, billing, transfers, communications, progress management, and bus operations were unified into a single system. This established a system that allows for stable operation even with limited personnel.

This release announces the publication of an interview article summarizing the background and effects of the implementation.

Background: Front Desk Operations Strained by Paper and Phone Calls

Access Japan Sports Club Yanagawa faced the following challenges before the introduction:

• Concentrated Phone Calls: Phone calls for absences, transfers, and bus changes concentrated in the evenings, straining front desk operations

• Paper-based Information Sharing: Message memos and attendance sheets overflowed bulletin boards, leading to confirmation oversights and communication errors

• Complicated Billing Operations: Manual aggregation of data for 3 branches and 5 banks, with continued reliance on floppy disks

• Cumbersome Entry/Exit Management: Staff manually scanned each barcode one by one

This situation was reaching its limit as the operational burden increased with the growing number of members.

Reasons for Adopting Schola+: Industry Standard Reliability and Cost-Effectiveness

After comparing multiple systems, the facility selected Schola+ emphasizing the following points:

• Industry Penetration: Many surrounding swimming clubs had already adopted it, facilitating easy sharing of operational know-how

• Intuitive Operability: On-site staff could quickly learn it, minimizing confusion during implementation

• Affordable Monthly Fee: Good balance between features and cost, with a cost structure suitable for long-term operation

Implementation Effects: Operating System Where "One Front Staff Member Can Manage"

1. Billing operations reduced from half a day to 40 minutes

Aggregation of billing data for 3 branches and creation of bank-specific data are now completed on the cloud. The facility moved away from floppy disk operations, eliminating data corruption risks.

2. Phone calls almost entirely eliminated

Absences, transfers, and bus changes are now handled via the app. This has virtually eliminated the evening concentration of phone calls, allowing front desk staff to focus on member interaction.