From Yamato Town, Kumamoto Prefecture | Adoption Rate Jumps from 0% to 74% in Six Months, 94% Including Planned Adoptions
TRAPE Co., Ltd. was commissioned to promote the adoption of the "Care Plan Data Linkage System" in Yamato Town, Kumamoto Prefecture, successfully increasing the adoption rate from 0% to 74% in six months, reaching 94% including planned adoptions. This initiative contributes to reducing the operational burden on nursing care sites and promoting DX.
📋 Article Processing Timeline
- 📰 Published: May 1, 2026 at 04:06
- 🔍 Collected: April 30, 2026 at 19:31
- 🤖 AI Analyzed: May 1, 2026 at 06:00 (10h 28m after Collected)
TRAPE Co., Ltd. (Headquarters: Osaka, Osaka Prefecture; Representative Director and President: Hiroaki Kamata) has been involved in national policy-making since 2017, including the creation of guidelines for improving productivity in nursing care settings, leading the transformation of the nursing care sector. Aiming to realize nursing care facilities brimming with well-being, the company offers "Productivity Improvement-kun®," a free online tool that supports "team building" and "visualization and analysis of issues" essential for on-site operational improvement and DX, and "Sociwell," an accompanying support service that simultaneously achieves "productivity improvement," "job satisfaction improvement," and "leader development."
Recently, the company was commissioned by Yamato Town, Kumamoto Prefecture, for the "FY2025 Yamato Town Care Plan Data Linkage Utilization Promotion Model Region Development Project." In this project, TRAPE promoted the adoption of the system among nursing care facilities in the town and measured its effectiveness at three model facilities.
While the demand for nursing care services is increasing due to the rapidly aging population, the shortage of nursing care personnel due to population decline is becoming severe, making productivity improvement at nursing care service facilities an urgent issue.
In this context, the government is promoting the introduction of the "Care Plan Data Linkage System," which allows documents to be sent and received online, to alleviate the burden of "paper sorting" and "manual data entry" associated with monthly exchanges of service provision statements and performance reports. However, adoption and utilization have not progressed sufficiently due to reasons such as "surrounding facilities have not adopted it," "effects are hard to see," "implementation and operation seem difficult," and "management does not understand its value."
Therefore, in this project, a hands-on model project was implemented to comprehensively support nursing care facilities in the town, from system introduction to operational stabilization.
As a result, concrete achievements were made, such as a significant increase in the adoption rate across the town and a reduction in operational burden at model facilities. This release reports on the details.
Promotion of Care Plan Data Linkage System Adoption and Its Importance
Currently, the exchange of documents between nursing care facilities typically involves analog methods such as hand delivery or mail. These administrative tasks are "indirect work" that deprives nursing care staff of time they should be dedicating to "direct care for users," placing a significant burden on the front lines.
The "Care Plan Data Linkage System" was devised as a mechanism to solve this problem and complete document exchange online. The government has set a target of 30% system adoption rate for municipalities nationwide, but as of October 2025, it remained below 10%.
Subsequently, efforts for widespread adoption have progressed, and as of March 2026, the adoption rate has improved to 28.2%, but further promotion is still required.
Furthermore, this system plays an important role in the "Care Information Infrastructure," a mechanism for centralizing nursing care, medical, and administrative information, which the government is currently promoting. The adoption of the system by each facility is a prerequisite for accumulating and utilizing care plan data in this infrastructure.
In other words, the Care Plan Data Linkage System is not merely a tool for operational efficiency but an indispensable part of the digital infrastructure supporting the future long-term care insurance system for all facilities.
About the FY2025 Yamato Town Care Plan Data Linkage Utilization Promotion Model Region Development Project
■ Project Content
Holding of business briefings and demo experience sessions
Support for introduction and utilization for nursing care facilities in the town (4 practical training sessions, individual consultations)
Effectiveness verification at model facilities (inventory of operations, time study)
Dissemination of best practices through results reporting sessions
■ TRAPE's Involvement in This Project
TRAPE provided end-to-end support, not just fragmented assistance like introduction support or operation explanations, but the entire process until the system became established as a "network" in the region.
① Building a robust support base to prevent on-site "frustration"
A visual "Practical Guide" was created and distributed to facilities throughout the prefecture, enabling even those unfamiliar with computer operations to proceed without hesitation. In addition, four online training sessions were held, and an archive distribution system was set up to allow learning anytime. Furthermore, a consultation desk was established to promptly answer individual questions via phone or email, providing thorough hands-on support to ensure steady progress step by step.
② Developing a grassroots outreach by "one team" of administration, model facilities, and TRAPE
To maximize the value of the system, the administration, model facilities, and TRAPE formed "one team" in the model region and worked to promote its adoption by sharing roles. Pioneering model facilities and community general support centers served as regional hubs, engaging in grassroots outreach to neighboring facilities with whom they had actual transactions, encouraging them with phrases like "Let's use it together to make things easier for both of us!" This was further supported by administrative backing (subsidies for PC and software environment development).
Recently, the company was commissioned by Yamato Town, Kumamoto Prefecture, for the "FY2025 Yamato Town Care Plan Data Linkage Utilization Promotion Model Region Development Project." In this project, TRAPE promoted the adoption of the system among nursing care facilities in the town and measured its effectiveness at three model facilities.
While the demand for nursing care services is increasing due to the rapidly aging population, the shortage of nursing care personnel due to population decline is becoming severe, making productivity improvement at nursing care service facilities an urgent issue.
In this context, the government is promoting the introduction of the "Care Plan Data Linkage System," which allows documents to be sent and received online, to alleviate the burden of "paper sorting" and "manual data entry" associated with monthly exchanges of service provision statements and performance reports. However, adoption and utilization have not progressed sufficiently due to reasons such as "surrounding facilities have not adopted it," "effects are hard to see," "implementation and operation seem difficult," and "management does not understand its value."
Therefore, in this project, a hands-on model project was implemented to comprehensively support nursing care facilities in the town, from system introduction to operational stabilization.
As a result, concrete achievements were made, such as a significant increase in the adoption rate across the town and a reduction in operational burden at model facilities. This release reports on the details.
Promotion of Care Plan Data Linkage System Adoption and Its Importance
Currently, the exchange of documents between nursing care facilities typically involves analog methods such as hand delivery or mail. These administrative tasks are "indirect work" that deprives nursing care staff of time they should be dedicating to "direct care for users," placing a significant burden on the front lines.
The "Care Plan Data Linkage System" was devised as a mechanism to solve this problem and complete document exchange online. The government has set a target of 30% system adoption rate for municipalities nationwide, but as of October 2025, it remained below 10%.
Subsequently, efforts for widespread adoption have progressed, and as of March 2026, the adoption rate has improved to 28.2%, but further promotion is still required.
Furthermore, this system plays an important role in the "Care Information Infrastructure," a mechanism for centralizing nursing care, medical, and administrative information, which the government is currently promoting. The adoption of the system by each facility is a prerequisite for accumulating and utilizing care plan data in this infrastructure.
In other words, the Care Plan Data Linkage System is not merely a tool for operational efficiency but an indispensable part of the digital infrastructure supporting the future long-term care insurance system for all facilities.
About the FY2025 Yamato Town Care Plan Data Linkage Utilization Promotion Model Region Development Project
■ Project Content
Holding of business briefings and demo experience sessions
Support for introduction and utilization for nursing care facilities in the town (4 practical training sessions, individual consultations)
Effectiveness verification at model facilities (inventory of operations, time study)
Dissemination of best practices through results reporting sessions
■ TRAPE's Involvement in This Project
TRAPE provided end-to-end support, not just fragmented assistance like introduction support or operation explanations, but the entire process until the system became established as a "network" in the region.
① Building a robust support base to prevent on-site "frustration"
A visual "Practical Guide" was created and distributed to facilities throughout the prefecture, enabling even those unfamiliar with computer operations to proceed without hesitation. In addition, four online training sessions were held, and an archive distribution system was set up to allow learning anytime. Furthermore, a consultation desk was established to promptly answer individual questions via phone or email, providing thorough hands-on support to ensure steady progress step by step.
② Developing a grassroots outreach by "one team" of administration, model facilities, and TRAPE
To maximize the value of the system, the administration, model facilities, and TRAPE formed "one team" in the model region and worked to promote its adoption by sharing roles. Pioneering model facilities and community general support centers served as regional hubs, engaging in grassroots outreach to neighboring facilities with whom they had actual transactions, encouraging them with phrases like "Let's use it together to make things easier for both of us!" This was further supported by administrative backing (subsidies for PC and software environment development).