From Tottori Prefecture | Up to 64% Adoption Rate, Up to 46.6% Reduction in Work Hours
TRAPE Co., Ltd. reports significant achievements in the "Care Plan Data Linkage System Promotion Acceleration Model Project" conducted in Tottori Prefecture, with an adoption rate of up to 64% in model areas and a reduction of up to 46.6% in work hours at model facilities. This greatly contributes to promoting DX and improving productivity in care settings.
📋 Article Processing Timeline
- 📰 Published: May 1, 2026 at 08:00
- 🔍 Collected: April 30, 2026 at 23:31
- 🤖 AI Analyzed: May 1, 2026 at 02:04 (2h 32m after Collected)
TRAPE Co., Ltd. (Headquarters: Osaka City, Osaka Prefecture; Representative Director and President: Hiroaki Kamata) has been involved in national policy-making since 2017, including the creation of guidelines for improving productivity in care settings, leading the transformation of the care sector. The company provides "Productivity Improvement-kun®," a free online tool that supports "team building" and "visualization and analysis of issues" essential for on-site operational improvement and DX, aiming to realize care facilities brimming with well-being. It also offers "Sociwell," an accompanying support service that simultaneously achieves "productivity improvement," "job satisfaction improvement," and "leader development."
This time, the company conducted introduction and utilization support for care facilities throughout Tottori Prefecture in the "FY2025 Care Plan Data Linkage System Promotion Acceleration Model Project" commissioned by Tottori Prefecture. It also measured the effects at six model facilities in two regions (Yazu Town and Hokuei Town) where introduction was intensively promoted.
While the demand for care services is increasing due to the rapidly aging population, the shortage of care workers due to population decline is becoming severe, making productivity improvement in care service facilities an urgent issue.
In this context, the government is promoting the introduction of the "Care Plan Data Linkage System," which allows documents to be sent and received online, to reduce the burden of "paper sorting" and "manual data entry" associated with monthly exchanges of service provision plans and actual performance reports. However, the introduction and utilization have not progressed sufficiently due to reasons such as "surrounding facilities have not introduced it," "effects are hard to see," "introduction and operation seem difficult," and "management does not understand its value."
Therefore, this project implemented an accompanying support model project that comprehensively supports care facilities throughout the prefecture, from system introduction to operational stabilization.
As a result, concrete achievements were produced, such as a significant increase in the adoption rate in model regions and a reduction in operational burden at model facilities. This release reports the details.
Promoting the Introduction of the Care Plan Data Linkage System and Its Importance
Currently, the exchange of documents between care facilities is generally done through analog methods such as hand delivery or mail. These administrative tasks are "indirect work" that deprives care workers of time they should be dedicating to "direct care for users," placing a significant burden on the現場.
To solve this problem, the "Care Plan Data Linkage System" was devised as a mechanism to complete document exchange online. The government has set a target of 30% system adoption rate in municipalities nationwide, but as of October 2025, it remained below 10%.
Subsequently, efforts for dissemination have progressed, and as of March 2026, the adoption rate has improved to 28.2%, but further promotion is still required.
Furthermore, this system plays an important role in the "Care Information Infrastructure," a mechanism currently being promoted by the government to centralize information on care, medical care, and administration. For care plan data to be accumulated and utilized in this infrastructure, the introduction of the system by each facility is a prerequisite.
In other words, the Care Plan Data Linkage System is not merely a tool for operational efficiency but an indispensable part of the digital infrastructure supporting the future long-term care insurance system for all facilities.
About the FY2025 Tottori Prefecture Care Plan Data Linkage System Promotion Acceleration Model Project
■ Project Content
Holding project briefing sessions and demo experience sessions
Introduction and utilization support for care facilities throughout the prefecture (5 practical training sessions, individual consultations)
Effect verification at model facilities (inventory of operations, time study)
Dissemination of best practices through results reporting sessions
■ TRAPE's Involvement in This Project
TRAPE's involvement was not limited to "point" support such as mere introduction assistance or operation explanations, but rather provided comprehensive support for the entire process until the system became "area-wide" established in the region.
① Building a robust support base that prevents on-site "frustration"
For facilities throughout the prefecture, a visual "Practical Guide" was created and distributed, allowing even those unfamiliar with computer operations to proceed without hesitation. In addition, five online training sessions were held, and an archive distribution environment was established for learning anytime. Furthermore, a consultation desk was set up to immediately answer individual questions via phone or email, thoroughly providing accompanying support to ensure steady progress step by step.
② Developing persistent outreach through "one team of administration, model facilities, and TRAPE"
To maximize the value of the system, in the model regions, the administration, model facilities, and TRAPE formed "one team" and worked on dissemination while sharing roles. Model facilities that had already introduced the system and community general support centers became regional hubs, calling on nearby facilities with actual transactions, saying, "Let's use it together because it will make things easier for both of us!"
This time, the company conducted introduction and utilization support for care facilities throughout Tottori Prefecture in the "FY2025 Care Plan Data Linkage System Promotion Acceleration Model Project" commissioned by Tottori Prefecture. It also measured the effects at six model facilities in two regions (Yazu Town and Hokuei Town) where introduction was intensively promoted.
While the demand for care services is increasing due to the rapidly aging population, the shortage of care workers due to population decline is becoming severe, making productivity improvement in care service facilities an urgent issue.
In this context, the government is promoting the introduction of the "Care Plan Data Linkage System," which allows documents to be sent and received online, to reduce the burden of "paper sorting" and "manual data entry" associated with monthly exchanges of service provision plans and actual performance reports. However, the introduction and utilization have not progressed sufficiently due to reasons such as "surrounding facilities have not introduced it," "effects are hard to see," "introduction and operation seem difficult," and "management does not understand its value."
Therefore, this project implemented an accompanying support model project that comprehensively supports care facilities throughout the prefecture, from system introduction to operational stabilization.
As a result, concrete achievements were produced, such as a significant increase in the adoption rate in model regions and a reduction in operational burden at model facilities. This release reports the details.
Promoting the Introduction of the Care Plan Data Linkage System and Its Importance
Currently, the exchange of documents between care facilities is generally done through analog methods such as hand delivery or mail. These administrative tasks are "indirect work" that deprives care workers of time they should be dedicating to "direct care for users," placing a significant burden on the現場.
To solve this problem, the "Care Plan Data Linkage System" was devised as a mechanism to complete document exchange online. The government has set a target of 30% system adoption rate in municipalities nationwide, but as of October 2025, it remained below 10%.
Subsequently, efforts for dissemination have progressed, and as of March 2026, the adoption rate has improved to 28.2%, but further promotion is still required.
Furthermore, this system plays an important role in the "Care Information Infrastructure," a mechanism currently being promoted by the government to centralize information on care, medical care, and administration. For care plan data to be accumulated and utilized in this infrastructure, the introduction of the system by each facility is a prerequisite.
In other words, the Care Plan Data Linkage System is not merely a tool for operational efficiency but an indispensable part of the digital infrastructure supporting the future long-term care insurance system for all facilities.
About the FY2025 Tottori Prefecture Care Plan Data Linkage System Promotion Acceleration Model Project
■ Project Content
Holding project briefing sessions and demo experience sessions
Introduction and utilization support for care facilities throughout the prefecture (5 practical training sessions, individual consultations)
Effect verification at model facilities (inventory of operations, time study)
Dissemination of best practices through results reporting sessions
■ TRAPE's Involvement in This Project
TRAPE's involvement was not limited to "point" support such as mere introduction assistance or operation explanations, but rather provided comprehensive support for the entire process until the system became "area-wide" established in the region.
① Building a robust support base that prevents on-site "frustration"
For facilities throughout the prefecture, a visual "Practical Guide" was created and distributed, allowing even those unfamiliar with computer operations to proceed without hesitation. In addition, five online training sessions were held, and an archive distribution environment was established for learning anytime. Furthermore, a consultation desk was set up to immediately answer individual questions via phone or email, thoroughly providing accompanying support to ensure steady progress step by step.
② Developing persistent outreach through "one team of administration, model facilities, and TRAPE"
To maximize the value of the system, in the model regions, the administration, model facilities, and TRAPE formed "one team" and worked on dissemination while sharing roles. Model facilities that had already introduced the system and community general support centers became regional hubs, calling on nearby facilities with actual transactions, saying, "Let's use it together because it will make things easier for both of us!"