From Oshu City, Iwate Prefecture | Exceeding the National Goal of 30% in Just 3 Months
TRAPE Co., Ltd. supported the introduction of a care plan data collaboration system for long-term care facilities in Oshu City, Iwate Prefecture, exceeding the national target of 30% in just three months, increasing the adoption rate from 19.8% to 32.1%, contributing to operational efficiency and improved job satisfaction in long-term care settings.
📋 Article Processing Timeline
- 📰 Published: April 30, 2026 at 22:00
- 🔍 Collected: April 30, 2026 at 13:31
- 🤖 AI Analyzed: April 30, 2026 at 14:17 (45 min after Collected)
TRAPE Co., Ltd. (Headquarters: Osaka City, Osaka Prefecture; President and Representative Director: Hiroaki Kamata), which has been involved in national policy-making since 2017, including the creation of guidelines for improving productivity in long-term care settings, and has led the transformation of the long-term care sector, aims to realize long-term care facilities overflowing with well-being.
The company provides "Productivity Improvement-kun®," a free online tool that supports "team building" and "visualization and analysis of issues" essential for on-site operational improvement and DX, and "Sociwell," a hands-on support service that simultaneously achieves "productivity improvement," "job satisfaction improvement," and "leader development."
This time, in the Iwate Prefecture Reiwa 7th Fiscal Year "Care Plan Data Collaboration Utilization Promotion Model Region Development Project," we signed a business advisor outsourcing agreement with Oshu Isawa Welfare Society (which was commissioned by Iwate Prefecture). A hands-on model project was implemented, focusing on Oshu City as the model region, to promote the introduction of the care plan data collaboration system in Iwate Prefecture and to provide integrated support from introduction to operational establishment in each facility.
Promoting the Introduction of the Care Plan Data Collaboration System and its Importance
Currently, the exchange of documents between long-term care facilities is generally done through analog methods such as hand delivery or mail. Such administrative work has become an "indirect task" that deprives long-term care staff of time they should be dedicating to "direct care for users," placing a significant burden on the frontline.
To solve this problem, the "Care Plan Data Collaboration System" was devised as a mechanism to complete document exchange online. The national government has set a target of 30% system adoption rate for local governments nationwide, but as of October Reiwa 7 (2025), it remained below 10%.
Subsequently, efforts for widespread adoption progressed, and as of March Reiwa 8 (2026), the adoption rate improved to 28.2%, but further promotion is still required.
Furthermore, this system plays an important role in the "Long-term Care Information Platform," a mechanism currently being promoted by the national government to centralize information on long-term care, medical care, and administration. The introduction of the system by each facility is a prerequisite for accumulating and utilizing care plan data on this platform.
In other words, the care plan data collaboration system is not just a tool for operational efficiency; it is an indispensable part of the digital infrastructure supporting the future long-term care insurance system for all facilities.
What is the Iwate Prefecture Reiwa 7th Fiscal Year Care Plan Data Collaboration Utilization Promotion Model Region Development Project?
Given the national background mentioned above, a demonstration project focused on Oshu City as a model region was launched in Iwate Prefecture to accelerate the adoption of the care plan data collaboration system.
This project was commissioned by Iwate Prefecture to Oshu Isawa Welfare Society, based in Oshu City. The Isawa Regional Comprehensive Support Center served as a model facility, verifying the effects of practical system utilization and conducting promotional and awareness-raising activities for adoption by facilities within the prefecture, centered on Oshu City.
[TRAPE's Role in this Project]
・Implementation of business briefings and training sessions on introduction and utilization procedures
・Establishment of a consultation service for introduction and utilization
・Verification of system utilization effects and reporting of results at model facilities
・Creation of public relations materials for promotion and awareness-raising
Achievements (Partial)
Changes in system adoption rate in Oshu City, the model city
Adoption rate at the start of the project (November): 19.8%
Adoption rate at the end of the project (February): 32.1%
We were able to exceed the national target adoption rate of 30% within a short period of three months.
Effects of utilizing the care plan data collaboration system
Total time saved for delivering and receiving care plans was 685 minutes (approx. 35.3% reduction)
All staff members began to feel a sense of purpose and pride in their work.
Feedback from Model Facilities
"It's much easier to confirm and enter results just by importing CSV data."
"I realized that spending dozens of minutes traveling and hand-delivering or mailing documents, which I used to take for granted, was a burden. The good thing about this system is that all document exchanges are completed online, making it easier for both facilities."
Factors for achieving a 30% adoption rate in a short period (3 months)
Positioning the spread of the care plan data collaboration system as a foundation for the entire region to unite and face users.
In just three months from the start of this project, the system adoption rate in Oshu City increased by over 10%, surpassing the national target of 30%. This dramatic growth was not achieved merely by administrative calls. Behind it are two designs: "preparation" and "community relationship building."
First, "preparation." For those who are not yet familiar with the care plan data collaboration system, T
The company provides "Productivity Improvement-kun®," a free online tool that supports "team building" and "visualization and analysis of issues" essential for on-site operational improvement and DX, and "Sociwell," a hands-on support service that simultaneously achieves "productivity improvement," "job satisfaction improvement," and "leader development."
This time, in the Iwate Prefecture Reiwa 7th Fiscal Year "Care Plan Data Collaboration Utilization Promotion Model Region Development Project," we signed a business advisor outsourcing agreement with Oshu Isawa Welfare Society (which was commissioned by Iwate Prefecture). A hands-on model project was implemented, focusing on Oshu City as the model region, to promote the introduction of the care plan data collaboration system in Iwate Prefecture and to provide integrated support from introduction to operational establishment in each facility.
Promoting the Introduction of the Care Plan Data Collaboration System and its Importance
Currently, the exchange of documents between long-term care facilities is generally done through analog methods such as hand delivery or mail. Such administrative work has become an "indirect task" that deprives long-term care staff of time they should be dedicating to "direct care for users," placing a significant burden on the frontline.
To solve this problem, the "Care Plan Data Collaboration System" was devised as a mechanism to complete document exchange online. The national government has set a target of 30% system adoption rate for local governments nationwide, but as of October Reiwa 7 (2025), it remained below 10%.
Subsequently, efforts for widespread adoption progressed, and as of March Reiwa 8 (2026), the adoption rate improved to 28.2%, but further promotion is still required.
Furthermore, this system plays an important role in the "Long-term Care Information Platform," a mechanism currently being promoted by the national government to centralize information on long-term care, medical care, and administration. The introduction of the system by each facility is a prerequisite for accumulating and utilizing care plan data on this platform.
In other words, the care plan data collaboration system is not just a tool for operational efficiency; it is an indispensable part of the digital infrastructure supporting the future long-term care insurance system for all facilities.
What is the Iwate Prefecture Reiwa 7th Fiscal Year Care Plan Data Collaboration Utilization Promotion Model Region Development Project?
Given the national background mentioned above, a demonstration project focused on Oshu City as a model region was launched in Iwate Prefecture to accelerate the adoption of the care plan data collaboration system.
This project was commissioned by Iwate Prefecture to Oshu Isawa Welfare Society, based in Oshu City. The Isawa Regional Comprehensive Support Center served as a model facility, verifying the effects of practical system utilization and conducting promotional and awareness-raising activities for adoption by facilities within the prefecture, centered on Oshu City.
[TRAPE's Role in this Project]
・Implementation of business briefings and training sessions on introduction and utilization procedures
・Establishment of a consultation service for introduction and utilization
・Verification of system utilization effects and reporting of results at model facilities
・Creation of public relations materials for promotion and awareness-raising
Achievements (Partial)
Changes in system adoption rate in Oshu City, the model city
Adoption rate at the start of the project (November): 19.8%
Adoption rate at the end of the project (February): 32.1%
We were able to exceed the national target adoption rate of 30% within a short period of three months.
Effects of utilizing the care plan data collaboration system
Total time saved for delivering and receiving care plans was 685 minutes (approx. 35.3% reduction)
All staff members began to feel a sense of purpose and pride in their work.
Feedback from Model Facilities
"It's much easier to confirm and enter results just by importing CSV data."
"I realized that spending dozens of minutes traveling and hand-delivering or mailing documents, which I used to take for granted, was a burden. The good thing about this system is that all document exchanges are completed online, making it easier for both facilities."
Factors for achieving a 30% adoption rate in a short period (3 months)
Positioning the spread of the care plan data collaboration system as a foundation for the entire region to unite and face users.
In just three months from the start of this project, the system adoption rate in Oshu City increased by over 10%, surpassing the national target of 30%. This dramatic growth was not achieved merely by administrative calls. Behind it are two designs: "preparation" and "community relationship building."
First, "preparation." For those who are not yet familiar with the care plan data collaboration system, T