Muroran Institute of Technology Achieves Significant Operational Efficiency by Moving Away from Paper Culture and Advancing DX with the Introduction of Electronic Approval Service "Shachihata Cloud"
Muroran Institute of Technology has taken a significant step towards DX promotion and realizing a "data-driven campus" by adopting the electronic approval service "Shachihata Cloud", moving away from paper-based processes and achieving improved operational efficiency.
📋 Article Processing Timeline
- 📰 Published: April 15, 2026 at 20:00
- 🔍 Collected: April 15, 2026 at 11:31
- 🤖 AI Analyzed: April 19, 2026 at 13:03 (97h 31m after Collected)
Shachihata Inc. (President: Masayoshi Funahashi; Headquarters: Nagoya City, Aichi Prefecture), which supports the sustainable growth of companies through both analog and digital means, announces that its electronic approval service "Shachihata Cloud" has been introduced at the National University Corporation Muroran Institute of Technology (Muroran City, Hokkaido), realizing a departure from paper culture and significant improvements in operational efficiency.
※The company name is written as "シヤチハタ" not "シャチハタ".
In an era where work style reform and data utilization in educational settings are urgent priorities, this initiative is a crucial step in the digital shift of administrative operations, supporting the university's goal of achieving a "data-driven campus" in view of Society 5.0.
Details of this case study can be viewed at the following link:
Shachihata Cloud Case Study: https://dstmp.shachihata.co.jp/case/muroran-it/
We spoke with Mr. Tajima and Mr. Mitsubayashi from the Digital Campus Promotion Office.
The university established the "Digital Campus Promotion Office" in FY2022 to promote university-wide DX. After comparing 7-8 companies, "Shachihata Cloud" was chosen for its "simplicity and intuitive usability." Within just a few months after implementation, approval speed improved, and the visualization of approval status along with the re-notification function resolved issues related to the time spent on progress checks and the psychological burden of confirmation. The reduction of paper documents has also advanced office reforms. A担当者 (person in charge) commented, "It's a service suitable for organizations wanting to proceed with digitization step-by-step," and "post-implementation inquiries were surprisingly few," making this case a promising example of DX in national universities.
■ Background of Introduction: Unseen Approval Progress, Documents Filling Office Walls... Limitations of Analog Operations
At the university, bottlenecks in operations included the whereabouts of approval documents being unknown, large amounts of paper documents cluttering offices, and analog search operations requiring the confirmation of previous year's documents one by one. During the evaluation for introduction, "simplicity that can be intuitively used by everyone from executives to young staff" and "operability that retains the conventional sense of stamping" were highly rated, leading to the decision. As a result, a smooth transition was achieved without feeling a "big change" from paper to electronic.
The ability for originators to set approval routes each time also enabled operations tailored to the realities of each department, leading to a convincing choice.
■ Effects of Introduction: Rapid Decision-Making and Office Reform Supporting New Ways of Working
"The 're-notification function' allows for smart confirmation requests without feeling psychological burden."
Approval status is visualized, providing peace of mind by allowing a quick grasp of where progress is stalled.
Reduction in storage space is advancing office reform (ABW, free address, etc.).
Mr. Mitsubayashi of the Digital Campus Promotion Office commented, "We were braced for a flood of questions after implementation, but there were surprisingly few. The system is easy to understand, so I believe people started using it without any sense of incongruity." The trial period instilled a sense that "electronic approvals are dramatically smoother than paper."
● Overview of National University Corporation Muroran Institute of Technology
Muroran Institute of Technology, leveraging the environment of Muroran, a city rich in nature and manufacturing, provides comprehensive science and engineering education to nurture scientists and engineers who will shape the future. It also conducts creative scientific and technological research that considers harmony between humans, society, and nature, contributing to the development of a prosperous society as a hub of knowledge for local and international communities.
Name: National University Corporation Muroran Institute of Technology
Location: 27-1 Mizumoto-cho, Muroran City, Hokkaido, 050-8585
Representative: President Mizushi Matsuda
Established: May 1949 (Showa 24)
Number of Students: Approx. 3,300
URL: https://muroran-it.ac.jp/
● About Shachihata Cloud https://dstmp.shachihata.co.jp/
Shachihata Cloud is a digital back-office service for the remote work era.
It digitizes seal operations for various documents, from internal documents like approval requests and applications to external transaction documents such as estimates, invoices, and order/receipts. It allows for easy and secure electronic seals and digital signatures anytime, anywhere. It also offers tools like workflows and groupware, and complies with the Electronic Bookkeeping Law. Sha
※The company name is written as "シヤチハタ" not "シャチハタ".
In an era where work style reform and data utilization in educational settings are urgent priorities, this initiative is a crucial step in the digital shift of administrative operations, supporting the university's goal of achieving a "data-driven campus" in view of Society 5.0.
Details of this case study can be viewed at the following link:
Shachihata Cloud Case Study: https://dstmp.shachihata.co.jp/case/muroran-it/
We spoke with Mr. Tajima and Mr. Mitsubayashi from the Digital Campus Promotion Office.
The university established the "Digital Campus Promotion Office" in FY2022 to promote university-wide DX. After comparing 7-8 companies, "Shachihata Cloud" was chosen for its "simplicity and intuitive usability." Within just a few months after implementation, approval speed improved, and the visualization of approval status along with the re-notification function resolved issues related to the time spent on progress checks and the psychological burden of confirmation. The reduction of paper documents has also advanced office reforms. A担当者 (person in charge) commented, "It's a service suitable for organizations wanting to proceed with digitization step-by-step," and "post-implementation inquiries were surprisingly few," making this case a promising example of DX in national universities.
■ Background of Introduction: Unseen Approval Progress, Documents Filling Office Walls... Limitations of Analog Operations
At the university, bottlenecks in operations included the whereabouts of approval documents being unknown, large amounts of paper documents cluttering offices, and analog search operations requiring the confirmation of previous year's documents one by one. During the evaluation for introduction, "simplicity that can be intuitively used by everyone from executives to young staff" and "operability that retains the conventional sense of stamping" were highly rated, leading to the decision. As a result, a smooth transition was achieved without feeling a "big change" from paper to electronic.
The ability for originators to set approval routes each time also enabled operations tailored to the realities of each department, leading to a convincing choice.
■ Effects of Introduction: Rapid Decision-Making and Office Reform Supporting New Ways of Working
"The 're-notification function' allows for smart confirmation requests without feeling psychological burden."
Approval status is visualized, providing peace of mind by allowing a quick grasp of where progress is stalled.
Reduction in storage space is advancing office reform (ABW, free address, etc.).
Mr. Mitsubayashi of the Digital Campus Promotion Office commented, "We were braced for a flood of questions after implementation, but there were surprisingly few. The system is easy to understand, so I believe people started using it without any sense of incongruity." The trial period instilled a sense that "electronic approvals are dramatically smoother than paper."
● Overview of National University Corporation Muroran Institute of Technology
Muroran Institute of Technology, leveraging the environment of Muroran, a city rich in nature and manufacturing, provides comprehensive science and engineering education to nurture scientists and engineers who will shape the future. It also conducts creative scientific and technological research that considers harmony between humans, society, and nature, contributing to the development of a prosperous society as a hub of knowledge for local and international communities.
Name: National University Corporation Muroran Institute of Technology
Location: 27-1 Mizumoto-cho, Muroran City, Hokkaido, 050-8585
Representative: President Mizushi Matsuda
Established: May 1949 (Showa 24)
Number of Students: Approx. 3,300
URL: https://muroran-it.ac.jp/
● About Shachihata Cloud https://dstmp.shachihata.co.jp/
Shachihata Cloud is a digital back-office service for the remote work era.
It digitizes seal operations for various documents, from internal documents like approval requests and applications to external transaction documents such as estimates, invoices, and order/receipts. It allows for easy and secure electronic seals and digital signatures anytime, anywhere. It also offers tools like workflows and groupware, and complies with the Electronic Bookkeeping Law. Sha