Payroll Inc. Releases New Recruitment Flow Function to Streamline Store Recruitment Operations and Reduce Input Burden on Store Managers

Payroll Inc. (Headquarters: Koto-ku, Tokyo; Representative Director and CEO: Tetsuya Yuasa; hereinafter: Payroll), which provides the payroll calculation service "HR BPaaS," released a new recruitment flow as an Option service on March 29, 2026 (Sunday), to reduce the on-site burden on store managers in recruiting part-time and temporary employees (hereinafter: P/A employees).

This service provides an end-to-end solution, starting with the "Application Registration" function, where P/A applicants enter the minimum necessary information such as date of birth and nationality, followed by the "Recruitment Status Management" function for store managers and supervisors (hereinafter: SVs), and the "Onboarding Information Application" function for successful applicants.

Based on the application information, the system identifies minors and foreign nationals and automatically determines the necessary documents. By enabling P/A employees themselves to provide information smoothly and correctly, it leads to a reduction in the man-hours required for store managers and SVs to make judgments requiring labor knowledge and input information, thereby supporting the creation of an environment where they can concentrate on core store operations.

Regarding Option services for P/A employees, an additional function to support the determination of social insurance enrollment and loss is scheduled to be released in April 2026, and continuous updates will be made in the future.

Overview of Option Services

This service consists of the following four functions:

1. Application Registration Function: P/A Applicants

   This function allows P/A applicants to transition to a dedicated page from a QR code specific to each store and enter minimum basic information. By registering name, date of birth, and nationality information, the system determines the submission documents required for employment after passing and notifies the P/A applicant.

2. Recruitment Status Management Function: Store Managers/SVs

   This function allows store managers/SVs with authority to register the "pass/fail" or "withdrawal" status of P/A applicants for their respective stores in the system, and manage the progress of subsequent onboarding information applications and hiring notifications. It prevents oversight by allowing sorting by store name and various other conditions.

3. Onboarding Information Application Function: P/A Applicants
   This function allows successful P/A applicants to apply for information necessary for payroll calculation, such as commuting routes and bank transfer accounts. Additionally, minors and foreign nationals can submit necessary documents for certification by uploading images, designed with the convenience of P/A employees in mind.

4. Hiring Notification Function: Store Managers/SVs

   This function allows store managers/SVs to confirm that there are no issues with the submitted documents for minors and foreign nationals, then register the start date and issue employee numbers. It supports compliance with legal requirements for employing minors and foreign nationals. Furthermore, by limiting the content that store managers/SVs input into the system, they can focus on their core task of maximizing store sales.

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