Chiba Shinkin Bank to Implement Email Sharing Management System "GrpMail" and File Transfer/Sharing Service "WebFile"

Key-Point Co., Ltd. (Kobe City, Hyogo Prefecture, Representative Director: Masaharu Onishi, hereinafter "Key-Point"), a group company of Kokopelli Inc. (Chiyoda-ku, Tokyo, Representative Director & CEO: Shigeru Kondo, hereinafter "Kokopelli"), announced that its email sharing management system "GrpMail" and file transfer/sharing service "WebFile" will be implemented within the internal network of Chiba Shinkin Bank (Chiba City, Chiba Prefecture, Chairman: Hideki Ishibashi) starting July 2026.

"GrpMail" and "WebFile" have been adopted by over 2,000 companies to date, supporting safe and smooth information sharing for businesses for over 20 years.

The introduction of both services will significantly reduce the risk of email transmission errors and information leakage, and by centralizing file transfer and management, will contribute to the DX, operational efficiency, and security enhancement of financial institutions.

Background of "GrpMail" and "WebFile" Implementation

In the Shinkin Bank industry, business networks and the internet are physically separated. Therefore, external email and file transfer operations require moving to an internet-connected PC to perform tasks.

Since "GrpMail" and "WebFile" can be accessed from the internal network, employees can perform email and file transfer tasks without moving from their seats, contributing to operational efficiency.

Furthermore, by conducting file transfer operations through "WebFile," secure file transfer, sharing, and management are possible without relying on the conventional PPAP method (※).

※The PPAP method involves sending an encrypted ZIP file as an email attachment and then sending the password in a separate email.

Features and Functions of "GrpMail"

"GrpMail" is an innovative system that allows multiple users to share a single email address and manage emails centrally.

Image of GrpMail

Main Functions of "GrpMail"

〇 Permission-Based Management

Ensures operational safety by setting appropriate permissions for each user and sharing organizational emails among members.

〇 Supervisor Approval Function

Maintains operational safety by finely setting the necessity of supervisor approval for each user permission, such as when sending emails externally.

〇 Tag Management

Improves efficiency by managing emails with tags, making searching and organization easier.

〇 Unattended Email Warning

Prevents missed responses by issuing alerts when there are unaddressed emails.

〇 Response History

Achieves highly transparent communication and smooth handovers by centrally managing the response status of received emails, such as who will handle them.

〇 Reporting Function

Allows users to easily report suspicious emails to administrators, preventing access to links or attachments. This function reduces the risk of cyberattacks by enabling simple reporting from users.

GrpMail Service Site: https://www.key-p.com/grpmail/

Features and Functions of "WebFile"

"WebFile" is a service that simplifies the transfer of highly confidential files between companies and storage management.

Image of WebFile

Main Features of "WebFile"

〇 File Transfer [PPAP Countermeasure]

Enables file transfer through a secure environment.

〇 Simultaneous File Transfer

Allows simultaneous sending of different files to multiple recipients, as well as batch receiving of files from numerous users.

〇 Supervisor Approval

Allows setting whether supervisor approval is required before sending files.

〇 Password Lock

Enables password protection (e.g., one-time password) for sent and received files.

〇 Distribution Stop

Allows stopping file distribution as needed, preventing information leakage in two stages.

〇 File Neutralization (Targeted Attack Countermeasure)

Automatically removes potential threats such as macros, ensuring safe file intake.

WebFile Service Site: https://www.key-p.com/webfile/

Future Outlook

"GrpMail" and "WebFile" will continue to enhance their services, aiming to expand their user base further and realize DX for all companies in Japan.

Key-Point is already providing services to local governments and major corporations. Since becoming part of the Kokopelli group in November 2023, Key-Point has been sequentially introduced to financial institutions nationwide partnered with Kokopelli, and synergy effects from M&A are beginning to emerge.

Several other financial institutions are currently deciding on or considering the adoption of Key-Point's services, and the company will continue to deploy "GrpMail" and "WebFile" to financial institutions in the future.

◾️About Key-Point Co., Ltd.

Name: Key-Point Co., Ltd.

Location: 8F, Daido Seimei Kobe Building, 1-2-7 Sakaemachi-dori, Chuo-ku, Kobe City, Hyogo Prefecture

Representative: Masaharu Onishi, Representative Director

Established: November 1996

Business Activities: SaaS/ASP Service, OEM Software Development Business

URL: https://www.key-p.com/