TOKIUM Adds AI-Powered Draft Application Feature to Workflow System

TOKIUM Inc. (Headquarters: Chuo-ku, Tokyo; CEO: Kenichi Kurosaki; hereinafter "TOKIUM"), a provider of AI accounting agents, has updated its workflow system to introduce the AI Application Draft feature, which automatically generates application drafts from uploaded estimates and user instructions.

■ Background

In corporate settings, expense-related activities such as business trips, procurement, and contracts require formal approval requests (ringi) to obtain authorization from approvers. However, for employees who rarely submit such requests, manually entering data like amounts and vendor names from estimates, selecting the correct form, and drafting application texts can be burdensome. There has been growing demand for a solution to reduce this workload and shorten application processing time.

■ Key Features of the AI Application Draft Function

Automatic Draft Generation by AI

By simply uploading an estimate and entering basic instructions, the AI automatically selects the appropriate application form and fills in fields such as amount, vendor, application title, and contract period.

■ Additional Features of the Workflow System

Flexible, Customizable Forms

Application form fields can be flexibly configured based on operational needs, such as for procurement requests or paid leave applications.

Automatic Linking of Invoices and Approval Requests

Received invoices can be linked with corresponding approval requests, enabling centralized management via TOKIUM Invoice.

Automatic Detection of Budget Overruns and Cost Allocation Errors

The system automatically detects discrepancies such as invoice amounts exceeding budgets or incorrect cost-bearing departments and sends alerts.

Real-Time Visualization of Budget Utilization

Users can view real-time dashboards showing approved expenses against budgets and track approval requests for which invoices have not yet been received.

■ Customer Feedback

From Mr. Gou Seto, Accounting Department, Corporate Division, I-I-HA-JIMI Co., Ltd.

"During our pilot use, we tested the AI Application Draft function across multiple request types. We found that simply uploading an estimate and providing brief instructions automatically populated all necessary fields, making it easy even for employees unfamiliar with the process to create ringi requests confidently. Additionally, since drafted requests can be linked with invoices, we’ve significantly reduced the manual effort required to reconcile approvals with invoices.

Moreover, because the vendor master is shared between TOKIUM Invoice and our system, we no longer need to manually check whether a vendor is already registered. This allows us to seamlessly process new vendor applications and registrations in one workflow. We aim to further streamline our end-to-end processes from application to payment."

■ About the AI Accounting Agent "TOKIUM"

"TOKIUM" is an AI-powered accounting agent service that integrates AI, professional staff, and cloud systems to autonomously perform accounting tasks like a dedicated employee. It automates routine operations such as travel arrangements, approvals, data entry, and reconciliation, freeing business professionals to focus on higher-value work.

URL: https://www.keihi.com/keiri-ai-agent

■ Advancing the Accounting AX Project "Move AX"

TOKIUM has launched and is promoting the Accounting AX Project "Move AX," aiming to liberate people from all manual accounting tasks. By automating analog workflows with AI, TOKIUM strives to create an environment where everyone can focus on their core responsibilities. Beyond developing and delivering AI agents, TOKIUM supports accounting automation through industry surveys, case studies, and webinars.

Learn more: https://www.keihi.com/move-ax/

■ About TOKIUM Inc.

Founded: June 26, 2012

CEO: Kenichi Kurosaki

Headquarters: 12F, Nomura Real Estate Ginza Building, 6-18-2 Ginza, Chuo-ku, Tokyo

Capital: 100 million JPY

Business: Providing AI accounting agents for expense settlement and invoice management

URL: https://corp.tokium.jp/