Vortex, Developer of "Fractional Ownership Offices," Adopts TOKIUM Contract Management
Vortex has adopted TOKIUM Contract Management to digitize and centrally manage approximately 15,000 paper contracts, aiming to improve operational efficiency and strengthen governance.
📋 Article Processing Timeline
- 📰 Published: May 7, 2026 at 20:00
- 🔍 Collected: May 7, 2026 at 11:31
- 🤖 AI Analyzed: May 7, 2026 at 23:57 (12h 25m after Collected)
TOKIUM Inc. (Headquarters: Chuo-ku, Tokyo; Representative Director: Kenichi Kurosaki; hereinafter "TOKIUM"), which provides accounting AI agents, announced that Vortex Co., Ltd. (Headquarters: Chiyoda-ku, Tokyo; Representative Director and CEO: Fumihiko Miyazawa; hereinafter "Vortex") has adopted TOKIUM Contract Management.
■ Background
Vortex is a real estate company that specializes in asset formation consulting centered on "fractional ownership offices," which involves selling office buildings in central Tokyo floor by floor.
Due to the occurrence of management consignment contracts and lease agreements with owners for each property, approximately 15,000 contracts require management.
Furthermore, given the nature of the real estate industry, there are many changes in terms and conditions through memorandums, leading to frequent opportunities to confirm current contract terms. Each time, the effort of retrieving the relevant contract from a warehouse for confirmation was required, necessitating the digitalization and centralized management of contracts.
■ Reasons for Selection and Expected Effects
The biggest deciding factor was the ability to comprehensively handle everything from scanning and data conversion to original document storage by simply sending paper contracts, in addition to having functions that allow flexible operation design according to the company's management regulations. With the introduction of TOKIUM Contract Management, Vortex will transition to a system where contract terms and change histories can be instantly checked on a PC without having to retrieve contracts from a warehouse. Concurrently, the company aims to strengthen company-wide governance by preventing confirmation oversights through centralized management of change histories, including memorandums, and by establishing a system to cross-check important compliance clauses such as anti-social force clauses and lease-related clauses across the entire company.
■ Comment from Ms. Miki Kudo, Accounting Section, Finance and Accounting Division, Vortex Co., Ltd.
"Our company stored almost all of our approximately 15,000 contracts on paper in a warehouse, and every time we needed to confirm something, we had to start by retrieving the contract. TOKIUM Contract Management was the deciding factor because it allows us to digitize paper contracts simply by sending them, which means we can start without burdening the現場 (on-site staff). Going forward, we hope to strengthen compliance aspects, such as confirming contract terms including memorandums, and checking anti-social force clauses and lease-related clauses."
■ About Accounting AI Agent "TOKIUM"
Accounting AI Agent "TOKIUM" is a service where AI, professional staff, and cloud systems are highly integrated, autonomously making decisions and executing tasks like a single dedicated staff member, automatically completing corporate accounting operations. It frees business professionals from routine tasks such as business trip arrangements, approvals, detail entry, and reconciliation.
URL: https://www.keihi.com/keiri-ai-agent/
■ Promoting the Accounting AX Project "Move AX"
TOKIUM has launched and is promoting the Accounting AX Project "Move AX" with the aim of freeing people from all accounting "work." By automating analog tasks remaining in accounting operations with AI, we aim to create an environment where everyone can focus on the work they should truly concentrate on. We will support the AX of accounting operations not only through the development and provision of AI agents but also through actual surveys, case studies, and webinars.
Details here: https://www.keihi.com/move-ax/
■ About TOKIUM Inc.
Established: June 26, 2012
Representative Director: Kenichi Kurosaki
Location: Nomura Real Estate Ginza Building 12F, 6-18-2 Ginza, Chuo-ku, Tokyo
Capital: 100 million JPY
Business Description: Provision of accounting AI agents such as expense reimbursement and invoice management.
URL: https://corp.tokium.jp/
■ About Vortex Co., Ltd.
Established: April 13, 1999
Representative: Fumihiko Miyazawa, Representative Director and CEO
Location: Iidabashi Grand Bloom 22F, 2-10-2 Fujimi, Chiyoda-ku, Tokyo
Capital: 140,848,000 JPY
Number of Employees: 821 (as of March 31, 2026)
Business Description: Asset formation consulting centered on income-generating real estate, formation, buying/selling, brokerage, leasing, and management of income-generating real estate.
URL: https://www.vortex-net.com/
■ Background
Vortex is a real estate company that specializes in asset formation consulting centered on "fractional ownership offices," which involves selling office buildings in central Tokyo floor by floor.
Due to the occurrence of management consignment contracts and lease agreements with owners for each property, approximately 15,000 contracts require management.
Furthermore, given the nature of the real estate industry, there are many changes in terms and conditions through memorandums, leading to frequent opportunities to confirm current contract terms. Each time, the effort of retrieving the relevant contract from a warehouse for confirmation was required, necessitating the digitalization and centralized management of contracts.
■ Reasons for Selection and Expected Effects
The biggest deciding factor was the ability to comprehensively handle everything from scanning and data conversion to original document storage by simply sending paper contracts, in addition to having functions that allow flexible operation design according to the company's management regulations. With the introduction of TOKIUM Contract Management, Vortex will transition to a system where contract terms and change histories can be instantly checked on a PC without having to retrieve contracts from a warehouse. Concurrently, the company aims to strengthen company-wide governance by preventing confirmation oversights through centralized management of change histories, including memorandums, and by establishing a system to cross-check important compliance clauses such as anti-social force clauses and lease-related clauses across the entire company.
■ Comment from Ms. Miki Kudo, Accounting Section, Finance and Accounting Division, Vortex Co., Ltd.
"Our company stored almost all of our approximately 15,000 contracts on paper in a warehouse, and every time we needed to confirm something, we had to start by retrieving the contract. TOKIUM Contract Management was the deciding factor because it allows us to digitize paper contracts simply by sending them, which means we can start without burdening the現場 (on-site staff). Going forward, we hope to strengthen compliance aspects, such as confirming contract terms including memorandums, and checking anti-social force clauses and lease-related clauses."
■ About Accounting AI Agent "TOKIUM"
Accounting AI Agent "TOKIUM" is a service where AI, professional staff, and cloud systems are highly integrated, autonomously making decisions and executing tasks like a single dedicated staff member, automatically completing corporate accounting operations. It frees business professionals from routine tasks such as business trip arrangements, approvals, detail entry, and reconciliation.
URL: https://www.keihi.com/keiri-ai-agent/
■ Promoting the Accounting AX Project "Move AX"
TOKIUM has launched and is promoting the Accounting AX Project "Move AX" with the aim of freeing people from all accounting "work." By automating analog tasks remaining in accounting operations with AI, we aim to create an environment where everyone can focus on the work they should truly concentrate on. We will support the AX of accounting operations not only through the development and provision of AI agents but also through actual surveys, case studies, and webinars.
Details here: https://www.keihi.com/move-ax/
■ About TOKIUM Inc.
Established: June 26, 2012
Representative Director: Kenichi Kurosaki
Location: Nomura Real Estate Ginza Building 12F, 6-18-2 Ginza, Chuo-ku, Tokyo
Capital: 100 million JPY
Business Description: Provision of accounting AI agents such as expense reimbursement and invoice management.
URL: https://corp.tokium.jp/
■ About Vortex Co., Ltd.
Established: April 13, 1999
Representative: Fumihiko Miyazawa, Representative Director and CEO
Location: Iidabashi Grand Bloom 22F, 2-10-2 Fujimi, Chiyoda-ku, Tokyo
Capital: 140,848,000 JPY
Number of Employees: 821 (as of March 31, 2026)
Business Description: Asset formation consulting centered on income-generating real estate, formation, buying/selling, brokerage, leasing, and management of income-generating real estate.
URL: https://www.vortex-net.com/