NEC Launches "NEC Contents Management Service" to Efficiently Manage Box Operations, Supporting Both Security and Convenience
NEC has launched a new service, "NEC Contents Management Service," which visualizes permission and sharing settings for cloud content management Box, streamlining operational management to support both security and convenience. This aims to mitigate risks associated with inappropriate external sharing and permission settings in enterprises.
📋 Article Processing Timeline
- 📰 Published: April 8, 2026 at 20:00
- 🔍 Collected: April 8, 2026 at 11:31
- 🤖 AI Analyzed: April 20, 2026 at 17:42 (294h 10m after Collected)
NEC today announced the launch of its new service, "NEC Contents Management Service," which visualizes permission and sharing settings for cloud content management Box, supporting both security and convenience by streamlining operational management.
In recent years, while cloud-based collaboration and file sharing have rapidly become widespread in companies and organizations, there has been an increase in inappropriate permission settings and unintended external sharing.
The new service provides three key functions: ① a function to visualize the permission and sharing status of collaborations and shared links, allowing users to select and collectively delete or correct risky areas; ② a function for administrators to collectively request users to audit the settings of collaborations and shared links from a screen; and ③ an application and approval workflow function that requires approval when users create folders, grant permissions, or create shared links. This streamlines the operational management tasks of Box administrators, supports governance by optimizing complex collaboration and shared link settings, correcting security policy violations, and controlling permission grants based on users' independent judgment.
Key features of the new service are as follows:
1. **Reduced Security Risks through Visualization of Sharing and Permission Settings and Collective Remediation of Risks**
It can scan the folder tree structure within a Box account to visualize the status of all collaboration settings and shared links. Furthermore, administrators can quickly search and extract inappropriate external sharing or permission inconsistencies that can be mechanically judged based on rules and policies, and perform collective deletion or scheduled deletion.
2. **Distributed and Efficient Operational Load with Easy-to-Use "Audit Request" for Both Administrators and Users**
For cases such as personnel changes, periodic review of access logs, or settings that cannot be judged without understanding on-site business content, administrators can use a dedicated form on the screen to send audit requests to file and folder users (business owners). Users who receive the request can complete the operation by selecting whether to retain or delete the settings for the relevant files, folders, and shared links on the screen. Furthermore, administrators can centrally confirm the audit progress of the requested users from the screen.
3. **Control of Permission Grants Based on Users' Independent Judgment by Adding an Application and Approval Workflow**
An application and approval workflow function can be added, requiring administrator approval when users create folders or shared links. Administrators create application templates in advance according to usage, and users select the prepared templates to apply for the issuance of external shared folders, etc. Administrators can complete the process by simply selecting "Approve" or "Reject" on the screen for the application. This function records the history of applicants, approvers, and reasons as logs, which can be used for future audits, thereby strengthening governance with simple operations.
[Order Start Date, Service Start Date, Sales Price]
* Order Start Date: April 13, 2026
In recent years, while cloud-based collaboration and file sharing have rapidly become widespread in companies and organizations, there has been an increase in inappropriate permission settings and unintended external sharing.
The new service provides three key functions: ① a function to visualize the permission and sharing status of collaborations and shared links, allowing users to select and collectively delete or correct risky areas; ② a function for administrators to collectively request users to audit the settings of collaborations and shared links from a screen; and ③ an application and approval workflow function that requires approval when users create folders, grant permissions, or create shared links. This streamlines the operational management tasks of Box administrators, supports governance by optimizing complex collaboration and shared link settings, correcting security policy violations, and controlling permission grants based on users' independent judgment.
Key features of the new service are as follows:
1. **Reduced Security Risks through Visualization of Sharing and Permission Settings and Collective Remediation of Risks**
It can scan the folder tree structure within a Box account to visualize the status of all collaboration settings and shared links. Furthermore, administrators can quickly search and extract inappropriate external sharing or permission inconsistencies that can be mechanically judged based on rules and policies, and perform collective deletion or scheduled deletion.
2. **Distributed and Efficient Operational Load with Easy-to-Use "Audit Request" for Both Administrators and Users**
For cases such as personnel changes, periodic review of access logs, or settings that cannot be judged without understanding on-site business content, administrators can use a dedicated form on the screen to send audit requests to file and folder users (business owners). Users who receive the request can complete the operation by selecting whether to retain or delete the settings for the relevant files, folders, and shared links on the screen. Furthermore, administrators can centrally confirm the audit progress of the requested users from the screen.
3. **Control of Permission Grants Based on Users' Independent Judgment by Adding an Application and Approval Workflow**
An application and approval workflow function can be added, requiring administrator approval when users create folders or shared links. Administrators create application templates in advance according to usage, and users select the prepared templates to apply for the issuance of external shared folders, etc. Administrators can complete the process by simply selecting "Approve" or "Reject" on the screen for the application. This function records the history of applicants, approvers, and reasons as logs, which can be used for future audits, thereby strengthening governance with simple operations.
[Order Start Date, Service Start Date, Sales Price]
* Order Start Date: April 13, 2026