Digitize Your Physical Seals into Electronic Seals! eformsign's Electronic Seal Function for External Contracts and Internal Procedures
Nippon FCS Co., Ltd. now offers diverse electronic seal functionalities within its cloud electronic contract service 'eformsign,' allowing users to convert physical hanko into electronic seals. This feature supports telework environments, ensuring legal validity and security while enhancing operational efficiency and strengthening internal controls.
📋 Article Processing Timeline
- 📰 Published: May 11, 2026 at 17:00
- 🔍 Collected: May 11, 2026 at 08:31
- 🤖 AI Analyzed: May 11, 2026 at 09:33 (1h 2m after Collected)
Nippon FCS Co., Ltd. (Minato-ku, Tokyo; Representative Director: Chang Yong Nam) provides features within its cloud electronic contract service "eformsign" that allow for diverse usage and management of "electronic seals" utilized in business.
In recent years, with the spread of telework and the advancement of digital transformation in business, there has been a review of paper documents and sealing operations. Here we introduce eformsign's electronic seal function, which responds to these needs.
■ Rapid Increase in Demand for Electronic Seals due to Telework Environment
With the establishment of telework and the progression of business digitization, paper documents and sealing operations are being reevaluated. Consequently, signing documents by hand on paper, as well as commuting or visiting for sealing, are decreasing.
On the other hand, many express concerns about the legal validity and operational methods of electronic seals. To address these challenges, eformsign offers electronic seal functions selectable according to purpose.
■ Features of Electronic Seals Provided by eformsign
1. Legal Validity of Electronic Seals and Secure Security Environment
eformsign's electronic seal function complies with the electronic contract system based on Japan's Electronic Signature Law. By providing appropriate identity verification and tampering prevention measures, it enables operations with consideration for legal validity. Authenticity is confirmed through records such as email authentication, SMS authentication, IP address, and signature date and time, ensuring the originality and security of contract contents. Furthermore, the Ministry of Justice's gray zone解消制度 (resolution system for gray zones) has clarified the validity of electronic contracts and electronic signatures that meet certain requirements, promoting the digitization of contract operations using electronic seals. Based on such legal arrangements, eformsign provides a secure electronic sealing environment for companies to use with confidence.
2. Physical Seal Scan
By pressing a seal onto a dedicated QR code sheet and scanning it with a smartphone, it can be registered as a life-sized electronic seal. This feature is developed based on our patented technology, "Life-sized Scanning System and Method Using a Mobile Device Camera and Dedicated Paper (Patent No. 10-1629418)," achieving high-precision reproduction of seal impressions.
3. Seal Impression Image Upload
Existing seal impression images can be uploaded directly and registered as electronic seals. By registering them in advance, sealing can be done with a single click.
4. Company Seal Management Function
Supports the registration and management of company seals used by corporations. Through permission settings, only specific users can register or upload company seals, which helps prevent unauthorized use. The management screen also allows for an overview of "who, when, which seal, and on which document" it was used, contributing to strengthening internal controls.
5. Utilization as a Seal/Signature Management Platform
It can be used as a platform that collectively manages everything from applications to usage status for electronic seals, signatures, and physical seals. When applying, it supports setting usage purposes, submission destinations, number of seals, document types, and attaching necessary documents. By utilizing pre-configured approval workflows, approval procedures can be advanced smoothly. Furthermore, in addition to managing new registrations, changes, and deletions of electronic seals, it can be seamlessly utilized for electronic contracts and external document creation. Centralized management of related histories such as applications, approvals, and contract transmissions leads to improved progress confirmation and strengthening of internal controls. Additionally, it provides a secure operating environment with security functions like two-factor authentication and IP access restrictions. It supports not only electronic contracts but also the management of physical seals required for paper documents, thereby assisting in the overall efficiency of seal and signature operations.
■ [Introduction Effects] Operational Efficiency and Strengthening Internal Controls through Electronic Seal Utilization
1. Improved Operational Efficiency and Speed
By introducing electronic seals, traditional paper-based tasks such as printing, sealing, and mailing paper documents become unnecessary, significantly reducing the time required for contract signing and internal procedures. Sealing can be done regardless of location or time, enabling smooth business execution even in telework environments.
2. Strengthening Internal Controls and Compliance
Automatic recording of electronic seal usage history makes it possible to visualize "when, who, and on which document" a seal was affixed. This helps prevent unauthorized use and improves the efficiency of audit responses by making operational history visible, thereby strengthening internal controls.
■ About eformsign
eformsign is a cloud-based electronic contract service provided by Nippon FCS Co., Ltd. It enables consistent creation, sending, signing, and storage of electronic documents and is compatible with mobile and multi-devices such as PCs, smartphones, and tablets.
eformsign trial here
eformsign offers all major functions for trial.
Keywords:
In recent years, with the spread of telework and the advancement of digital transformation in business, there has been a review of paper documents and sealing operations. Here we introduce eformsign's electronic seal function, which responds to these needs.
■ Rapid Increase in Demand for Electronic Seals due to Telework Environment
With the establishment of telework and the progression of business digitization, paper documents and sealing operations are being reevaluated. Consequently, signing documents by hand on paper, as well as commuting or visiting for sealing, are decreasing.
On the other hand, many express concerns about the legal validity and operational methods of electronic seals. To address these challenges, eformsign offers electronic seal functions selectable according to purpose.
■ Features of Electronic Seals Provided by eformsign
1. Legal Validity of Electronic Seals and Secure Security Environment
eformsign's electronic seal function complies with the electronic contract system based on Japan's Electronic Signature Law. By providing appropriate identity verification and tampering prevention measures, it enables operations with consideration for legal validity. Authenticity is confirmed through records such as email authentication, SMS authentication, IP address, and signature date and time, ensuring the originality and security of contract contents. Furthermore, the Ministry of Justice's gray zone解消制度 (resolution system for gray zones) has clarified the validity of electronic contracts and electronic signatures that meet certain requirements, promoting the digitization of contract operations using electronic seals. Based on such legal arrangements, eformsign provides a secure electronic sealing environment for companies to use with confidence.
2. Physical Seal Scan
By pressing a seal onto a dedicated QR code sheet and scanning it with a smartphone, it can be registered as a life-sized electronic seal. This feature is developed based on our patented technology, "Life-sized Scanning System and Method Using a Mobile Device Camera and Dedicated Paper (Patent No. 10-1629418)," achieving high-precision reproduction of seal impressions.
3. Seal Impression Image Upload
Existing seal impression images can be uploaded directly and registered as electronic seals. By registering them in advance, sealing can be done with a single click.
4. Company Seal Management Function
Supports the registration and management of company seals used by corporations. Through permission settings, only specific users can register or upload company seals, which helps prevent unauthorized use. The management screen also allows for an overview of "who, when, which seal, and on which document" it was used, contributing to strengthening internal controls.
5. Utilization as a Seal/Signature Management Platform
It can be used as a platform that collectively manages everything from applications to usage status for electronic seals, signatures, and physical seals. When applying, it supports setting usage purposes, submission destinations, number of seals, document types, and attaching necessary documents. By utilizing pre-configured approval workflows, approval procedures can be advanced smoothly. Furthermore, in addition to managing new registrations, changes, and deletions of electronic seals, it can be seamlessly utilized for electronic contracts and external document creation. Centralized management of related histories such as applications, approvals, and contract transmissions leads to improved progress confirmation and strengthening of internal controls. Additionally, it provides a secure operating environment with security functions like two-factor authentication and IP access restrictions. It supports not only electronic contracts but also the management of physical seals required for paper documents, thereby assisting in the overall efficiency of seal and signature operations.
■ [Introduction Effects] Operational Efficiency and Strengthening Internal Controls through Electronic Seal Utilization
1. Improved Operational Efficiency and Speed
By introducing electronic seals, traditional paper-based tasks such as printing, sealing, and mailing paper documents become unnecessary, significantly reducing the time required for contract signing and internal procedures. Sealing can be done regardless of location or time, enabling smooth business execution even in telework environments.
2. Strengthening Internal Controls and Compliance
Automatic recording of electronic seal usage history makes it possible to visualize "when, who, and on which document" a seal was affixed. This helps prevent unauthorized use and improves the efficiency of audit responses by making operational history visible, thereby strengthening internal controls.
■ About eformsign
eformsign is a cloud-based electronic contract service provided by Nippon FCS Co., Ltd. It enables consistent creation, sending, signing, and storage of electronic documents and is compatible with mobile and multi-devices such as PCs, smartphones, and tablets.
eformsign trial here
eformsign offers all major functions for trial.
Keywords: