[Make Business Processes Smarter] Automate Entire Operations with eformsign's 'Workflow' Function
Nihon Forcs Co., Ltd.'s electronic contract service 'eformsign' has launched a 'Workflow' function that automates the entire process from document creation to signing and storage. It also features an AI Assistant function, promoting the digitalization and efficiency of business processes.
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- 📰 Published: May 1, 2026 at 17:00
- 🔍 Collected: May 1, 2026 at 08:31
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Nihon Forcs Co., Ltd. (Minato-ku, Tokyo; Representative Director: Changyong Nam) offers the electronic contract service "eformsign," which provides a "Workflow" function that allows users to freely combine and design the entire process from document creation to signing and storage. We will introduce this function, which realizes the digitalization of the entire business process.
[Background] Solving Inefficient Contract Operations with Workflow
In many companies, inefficient business processes are a burden on the front lines. Regularly occurring application tasks such as見積稟議書 (quotation approval documents), 雇用契約書 (employment contracts), and 秘密保持誓約書 (confidentiality agreements) involve confirmation requests, coming to the office for stamps, and handling rejections. The accumulation of these tasks often leads to delays and errors.
To address these challenges, eformsign's "Workflow" function automates operations by pre-defining a series of document processing steps, significantly reducing the burden on staff.
eformsign's workflow is a "mechanism that integrates the entire business process" from document creation to signing and storage. By pre-setting each step from document creation to signing and storage, and the order of approval, complex application tasks involving multiple stakeholders can be operated smoothly.
The basic structure is a simple "Start → Complete" flow, with the flexibility to add necessary personnel in between.
Reviewers/Approvers
Review document content and approve or reject. Approval moves to the next step, while rejection returns to the previous step.
Inputters/Signers
Input necessary information and sign/seal. Approval/rejection is also possible depending on the situation.
Progress Checkers
Can check progress in real-time without approving or signing. Completed documents can also be viewed.
[AI Assistant Function] Batch Automation from Input Field Placement to Workflow Settings
The AI Assistant function significantly improves efficiency by allowing AI to automatically set up everything from electronic form creation to workflow settings. Simply uploading a file automatically generates input field layouts and approval flows, reducing the effort required for initial setup. Furthermore, the AI analyzes the content of contracts and automatically suggests optimal signers and approval routes (稟議), eliminating the need for complex settings. Users can freely review and modify the content created by the AI, enabling operations that balance speed and accuracy.
Click here for the press release article on the AI Assistant function
[Use Case] Centralizing Recruitment Operations with Workflow
It can also be used for the employment contract process for new employees. Traditionally, it was necessary to go through multiple documents and personnel from condition confirmation to signature collection, but with eformsign, it can be completed in a single workflow.
(Step 1) The recruitment manager sends a confirmation request to the department head and representative based on the agreed labor conditions.
(Step 2) The recruitment manager creates the employment contract based on the approved content.
(Step 3) The prospective employee reviews the content and electronically signs it.
(Step 4) After final confirmation by the HR department, an electronic seal is applied, completing the process.
■ Key Features of Workflow Settings
1) No limit on the number of participants! Flexible settings without restrictions on order or number
There is no limit to the number of people involved in a document, and the order of approval and signing can also be set. It can flexibly handle tasks that require multiple approval routes.
2) Controllable viewing range
Detailed settings can be made according to roles, such as displaying only necessary information to external stakeholders. This enables smooth business operations while protecting confidential information.
3) Send workflows directly to internal and external stakeholders
Workflows can be sent directly not only to internal members but also to external users such as business partners and prospective employees. Notifications are sent via email or SMS, and recipients can respond without registration. Business spanning internal and external parties can be completed in a single flow.
■ About "eformsign"
It is a cloud-based electronic form service that integrates everything from form creation to application, approval, and storage.
It can be used from PCs, smartphones, and tablets, and is equipped with functions such as electronic signatures, template creation, workflow settings, and document management, supporting the efficiency of contract and application operations for local governments and companies.
eformsign Trial here
We offer a 2-week free trial where you can try all major functions.
■ Company Profile
Company Name: Nihon Forcs Co., Ltd.
Location: 5-2-33 Akasaka, Minato-ku, Tokyo
Date of Establishment: July 8, 2014
Business Activities: Electronic form development tools, cloud SaaS, supply, consulting
Company Website: https://jp.forcs.com/
Contact: 03-5251-8205
Sales Representative: Morita
[Background] Solving Inefficient Contract Operations with Workflow
In many companies, inefficient business processes are a burden on the front lines. Regularly occurring application tasks such as見積稟議書 (quotation approval documents), 雇用契約書 (employment contracts), and 秘密保持誓約書 (confidentiality agreements) involve confirmation requests, coming to the office for stamps, and handling rejections. The accumulation of these tasks often leads to delays and errors.
To address these challenges, eformsign's "Workflow" function automates operations by pre-defining a series of document processing steps, significantly reducing the burden on staff.
eformsign's workflow is a "mechanism that integrates the entire business process" from document creation to signing and storage. By pre-setting each step from document creation to signing and storage, and the order of approval, complex application tasks involving multiple stakeholders can be operated smoothly.
The basic structure is a simple "Start → Complete" flow, with the flexibility to add necessary personnel in between.
Reviewers/Approvers
Review document content and approve or reject. Approval moves to the next step, while rejection returns to the previous step.
Inputters/Signers
Input necessary information and sign/seal. Approval/rejection is also possible depending on the situation.
Progress Checkers
Can check progress in real-time without approving or signing. Completed documents can also be viewed.
[AI Assistant Function] Batch Automation from Input Field Placement to Workflow Settings
The AI Assistant function significantly improves efficiency by allowing AI to automatically set up everything from electronic form creation to workflow settings. Simply uploading a file automatically generates input field layouts and approval flows, reducing the effort required for initial setup. Furthermore, the AI analyzes the content of contracts and automatically suggests optimal signers and approval routes (稟議), eliminating the need for complex settings. Users can freely review and modify the content created by the AI, enabling operations that balance speed and accuracy.
Click here for the press release article on the AI Assistant function
[Use Case] Centralizing Recruitment Operations with Workflow
It can also be used for the employment contract process for new employees. Traditionally, it was necessary to go through multiple documents and personnel from condition confirmation to signature collection, but with eformsign, it can be completed in a single workflow.
(Step 1) The recruitment manager sends a confirmation request to the department head and representative based on the agreed labor conditions.
(Step 2) The recruitment manager creates the employment contract based on the approved content.
(Step 3) The prospective employee reviews the content and electronically signs it.
(Step 4) After final confirmation by the HR department, an electronic seal is applied, completing the process.
■ Key Features of Workflow Settings
1) No limit on the number of participants! Flexible settings without restrictions on order or number
There is no limit to the number of people involved in a document, and the order of approval and signing can also be set. It can flexibly handle tasks that require multiple approval routes.
2) Controllable viewing range
Detailed settings can be made according to roles, such as displaying only necessary information to external stakeholders. This enables smooth business operations while protecting confidential information.
3) Send workflows directly to internal and external stakeholders
Workflows can be sent directly not only to internal members but also to external users such as business partners and prospective employees. Notifications are sent via email or SMS, and recipients can respond without registration. Business spanning internal and external parties can be completed in a single flow.
■ About "eformsign"
It is a cloud-based electronic form service that integrates everything from form creation to application, approval, and storage.
It can be used from PCs, smartphones, and tablets, and is equipped with functions such as electronic signatures, template creation, workflow settings, and document management, supporting the efficiency of contract and application operations for local governments and companies.
eformsign Trial here
We offer a 2-week free trial where you can try all major functions.
■ Company Profile
Company Name: Nihon Forcs Co., Ltd.
Location: 5-2-33 Akasaka, Minato-ku, Tokyo
Date of Establishment: July 8, 2014
Business Activities: Electronic form development tools, cloud SaaS, supply, consulting
Company Website: https://jp.forcs.com/
Contact: 03-5251-8205
Sales Representative: Morita