Japan System Techniques x Aichi Gakuin University: Project to Build a 'New RPA Implementation Model' Accelerating University DX
JAST and Aichi Gakuin University successfully collaborated to implement an RPA model using Keyence's RK series, saving over 250 hours annually and streamlining university administrative operations.
📋 Article Processing Timeline
- 📰 Published: March 31, 2026 at 23:09
- 🔍 Collected: April 1, 2026 at 13:39 (14h 30m after Published)
- 🤖 AI Analyzed: April 22, 2026 at 07:55 (498h 16m after Collected)
Japan System Techniques Co., Ltd. (Headquarters: Kita-ku, Osaka; President: Taku Hirabayashi; hereinafter "JAST") has implemented a project to build a new RPA tool introduction model specialized for university operations in collaboration with Aichi Gakuin University (Location: Nisshin City, Aichi Prefecture; President: Fumiteru Kimura). The RPA adopted is the RK series from Keyence Corporation (Headquarters: Higashiyodogawa-ku, Osaka; President: Tetsuya Nakano; hereinafter "Keyence").
■ Background
At Aichi Gakuin University, while the workload of staff increased due to the diversification of operations, structural issues such as a reliance on paper and Excel-based operational management, in addition to personnel shortages and long working hours, had become apparent. In particular, the persistence of many routine tasks was a contributing factor to the increased workload.
Previously, they had promoted the use of tools like macros and Access, but challenges remained regarding the need for programming knowledge and the time required for these tools to become established within the university's operations.
Given this situation, the project adopted a Keyence RPA tool. The tool was highly evaluated because it "requires no programming" and comes with "free hands-on support," which significantly reduces the costs and time required for introduction and mastery.
■ Project Overview
In this project, JAST verified the applicability of RPA to operations related to the "GAKUEN" series, a strategic university management system provided by JAST for universities.
Furthermore, for tasks where the effect of RPA alone was limited, joint studies were conducted to review operations utilizing the standard functions of the GAKUEN series and to develop tools suited to those tasks.
In addition, considering the difficulty for university staff to learn and utilize RPA alongside their daily duties, the project was promoted under a structure where JAST system engineers, who are responsible for the development and introduction of GAKUEN, provided hands-on support. By comprehensively supporting everything from operational inventory and operational organization to RPA scenario creation, practical studies with actual operations in mind were made possible.
■ Project Results
- Confirmed an operational reduction effect of over 250 hours per year through the utilization of RPA.
- Confirmed that additional development costs could be minimized by utilizing the standard functions of the GAKUEN series.
- Confirmed the effectiveness of automating routine tasks in improving operational efficiency and reducing workload.
- Organized the direction for streamlining and standardizing operations through operational reviews.
■ Project Participant Comments
● Aichi Gakuin University
Through this initiative, we were able to grasp the potential for reducing workload and development costs, and to organize the direction for future operational improvements. Next fiscal year, based on the verification results this time, we hope to link this to the creation of actual reduction effects.
Also, tackling this project at a time when we are entering the second year since our system replacement and on-site issues have become clear due to established operations was extremely meaningful in advancing operational reviews. The fact that the university and JAST shared issues and could consider solutions on the spot, combined with practical support based on the operation of the GAKUEN series, has given us a solid sense of response on the front lines.
● JAST Project Leader
■ Background
At Aichi Gakuin University, while the workload of staff increased due to the diversification of operations, structural issues such as a reliance on paper and Excel-based operational management, in addition to personnel shortages and long working hours, had become apparent. In particular, the persistence of many routine tasks was a contributing factor to the increased workload.
Previously, they had promoted the use of tools like macros and Access, but challenges remained regarding the need for programming knowledge and the time required for these tools to become established within the university's operations.
Given this situation, the project adopted a Keyence RPA tool. The tool was highly evaluated because it "requires no programming" and comes with "free hands-on support," which significantly reduces the costs and time required for introduction and mastery.
■ Project Overview
In this project, JAST verified the applicability of RPA to operations related to the "GAKUEN" series, a strategic university management system provided by JAST for universities.
Furthermore, for tasks where the effect of RPA alone was limited, joint studies were conducted to review operations utilizing the standard functions of the GAKUEN series and to develop tools suited to those tasks.
In addition, considering the difficulty for university staff to learn and utilize RPA alongside their daily duties, the project was promoted under a structure where JAST system engineers, who are responsible for the development and introduction of GAKUEN, provided hands-on support. By comprehensively supporting everything from operational inventory and operational organization to RPA scenario creation, practical studies with actual operations in mind were made possible.
■ Project Results
- Confirmed an operational reduction effect of over 250 hours per year through the utilization of RPA.
- Confirmed that additional development costs could be minimized by utilizing the standard functions of the GAKUEN series.
- Confirmed the effectiveness of automating routine tasks in improving operational efficiency and reducing workload.
- Organized the direction for streamlining and standardizing operations through operational reviews.
■ Project Participant Comments
● Aichi Gakuin University
Through this initiative, we were able to grasp the potential for reducing workload and development costs, and to organize the direction for future operational improvements. Next fiscal year, based on the verification results this time, we hope to link this to the creation of actual reduction effects.
Also, tackling this project at a time when we are entering the second year since our system replacement and on-site issues have become clear due to established operations was extremely meaningful in advancing operational reviews. The fact that the university and JAST shared issues and could consider solutions on the spot, combined with practical support based on the operation of the GAKUEN series, has given us a solid sense of response on the front lines.
● JAST Project Leader