invox Series Launches 'User Authority Pattern Registration' to Standardize Permissions at No Extra Cost
invox Inc. has launched a new feature across all plans of its 'invox' series, which manages invoices and expense settlements, allowing users to apply pre-registered permission patterns. This standardizes permission management for operations involving multiple locations or external contractors, strengthening internal controls and reducing setup time.
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- 📰 Published: May 19, 2026 at 16:10
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The 'invox Receive Invoice', 'invox Send Invoice', 'invox Expense', and 'invox Document Storage' platforms developed and operated by invox Inc. (Headquarters: Shinjuku-ku, Tokyo; CEO: Akira Yokoi) have newly launched the 'User Authority Pattern Registration' feature.
This feature allows pre-registered authority patterns to be applied to user information, supporting the strengthening of internal controls and the reduction of management hours through the standardization of authority settings.
Background of the Feature Launch
As the digitalization of back-office operations progresses, the importance of user authority management in accounting systems is increasing.
In particular, for companies operating across multiple departments and locations, or in cases where multiple stakeholders such as external contractors and accounting firms use the system, there is a demand for the standardization of authority management and the unification of operational rules. However, the increase in setup hours accompanying the subdivision of authorities has become a barrier to efficiency.
To solve these challenges, invox has launched the 'User Authority Pattern Registration' feature.
This feature is available at no additional cost on all plans of invox Receive Invoice, invox Send Invoice, invox Expense, and invox Document Storage.
Feature Overview
'User Authority Pattern Registration' is a feature that allows pre-configured permission details to be registered as patterns and applied when user information changes due to employee onboarding or personnel transfers.
Because permission patterns can be flexibly added and edited according to organizational structures and operational rules, it enables unified permission management for each department or role.
It supports the standardization of permission management, including operations across multiple departments and locations, and sharing with external contractors and accounting firms, while preventing dependency on individual administrators and configuration errors.
Particularly suitable for the following types of companies:
- Companies operating the invox series across multiple departments and locations
- Companies looking to advance the standardization of permission settings and strengthen internal controls
- Companies wanting to securely share data with external contractors and accounting firms
- Companies wanting to reduce the burden of permission management during employee onboarding and transfers
▽ For details on user settings and permission settings, please refer to the help page below.
'About How to Set Up Custom Authority Patterns'
invox will continue to work on continuous functional improvements to support the compatibility of streamlining back-office operations and strengthening internal controls.
About invox Receive Invoice
invox Receive Invoice (https://invox.jp) is a cloud-based invoice receipt system at the industry's lowest price level that automates the process from receiving invoices to data entry, payment, and recording. With a track record of introduction in a wide range of industries such as manufacturing, construction, IT, and services, it streamlines invoice processing for businesses of all sizes.
[Key Features]
- AI OCR and operators automate data conversion with 99.9% accuracy
- Can import any format, including paper, PDF, and electronic invoices
- Standard compliance with the Electronic Books Maintenance Act and the Invoice System
- Prevents entry errors and dependency on individuals with an automatic journal generation feature tailored to each company's rules
- Rich track record of integration with major accounting systems and industry-specific accounting software
About invox Send Invoice
invox Send Invoice (https://invox.jp/send/) is a cloud-based invoice issuance system at the industry's lowest price level that automates a series of billing operations from invoice creation to sending and payment management. It streamlines billing operations for accounting and sales departments in a wide range of businesses, from sole proprietors to listed companies.
[Key Features]
- Can create various documents such as invoices and delivery notes in free layouts
- Automates transcription and entry tasks by importing PDFs created by sales management systems
- Allows selection of sending methods suited to business partners, such as mailing, email, FAX, and SMS
- Links with online banks to support automatic payment reconciliation and sending of reminder emails
- Standard compliance with the Electronic Books Maintenance Act and the Invoice System
About invox Expense
invox Expense (https://invox.jp/expense/) is a cloud-based expense settlement system at the industry's lowest price level that digitizes paper exchanges such as expense applications, approvals, and original document submissions, automating the entry and confirmation work for receipts and transportation expenses. It supports various industries and business types, accelerating expense processing and supporting remote work.
[Key Features]
- Receipts are automatically converted to data via AI OCR, reducing manual entry
- Transportation expenses can be registered from route searches, accommodating commuter pass sections
- Prevents application errors and rejections through input rule settings and automatic journal generation
- Applications, approvals, and storage are completed in the cloud; compatible with smartphone operations and ideal for remote work
- Standard compliance with the Electronic Books Maintenance Act and the Invoice System
About invox Document Storage
invox Document Storage (https://invox.jp/storage/) is a cloud-based document management system at the industry's lowest price level that performs document storage and management compliant with the Electronic Books Maintenance Act.
[Key Features]
- Acquired JIIMA certification
- Supports operational design with tutorials and administrative procedure regulation templates
- Can be introduced while utilizing existing business flows through email imports and cloud storage integration
- Instantly confirms necessary documents via search functions with diverse conditions
- Allows flexible operation tailored to the company by choosing between the timestamp method and the administrative procedure regulation method
About invox Inc.
invox Inc. aims to 'brighten the future children will live in through business' and develops and operates the 'invox' series, which enhances business value by utilizing data accumulated through the automation of accounting operations.
Sticking to a 'no price increase policy' since its founding, the company aims to realize a prosperous and sustainable society by increasing the productivity of society as a whole through the provision of solutions that anyone can easily use at low prices.
[What We Aim For]
Brighten the future children will live in through business
[Our Initiatives]
'Creating a prosperous society by increasing valuable time'
Through the provision of solutions that keep prices down and can be easily used by anyone, we aim to increase productivity, expand valuable time, and realize a prosperous society.
'Creating a sustainable society by working on reducing and regenerating environmental burdens'
We aim to realize a sustainable society by reducing environmental burdens through the provision of solutions that promote decarbonized management for businesses, and by supporting environmental regeneration.
'Creating a society where children can receive necessary support'
We donate 1 yen per invoice (document) to NPOs working to solve issues related to children, aiming to realize a society where children can live with peace of mind and receive adequate meals, education, and support.
[Company Profile]
Company Name: invox Inc.
Established: February 1, 2019
Head Office Location: Shinjuku Center Building 49F +OURS, 1-25-1 Nishi-Shinjuku, Shinjuku-ku, Tokyo
invox Scan Center Location: Sakurai/Daiichi Kyodo Building 6F, 11-17 Koyamachi, Aoi-ku, Shizuoka-shi, Shizuoka
Representative: CEO Akira Yokoi
Capital: 100 Million Yen (as of November 2021)
Number of Employees: 80 (as of November 2025)
Business Content: Development and operation of invox
URL: https://invox.co.jp
Acquired Certifications, etc.: Electronic Payment Agency, Kanto Local Finance Bureau No. 79, Electronic I...
Keywords:
This feature allows pre-registered authority patterns to be applied to user information, supporting the strengthening of internal controls and the reduction of management hours through the standardization of authority settings.
Background of the Feature Launch
As the digitalization of back-office operations progresses, the importance of user authority management in accounting systems is increasing.
In particular, for companies operating across multiple departments and locations, or in cases where multiple stakeholders such as external contractors and accounting firms use the system, there is a demand for the standardization of authority management and the unification of operational rules. However, the increase in setup hours accompanying the subdivision of authorities has become a barrier to efficiency.
To solve these challenges, invox has launched the 'User Authority Pattern Registration' feature.
This feature is available at no additional cost on all plans of invox Receive Invoice, invox Send Invoice, invox Expense, and invox Document Storage.
Feature Overview
'User Authority Pattern Registration' is a feature that allows pre-configured permission details to be registered as patterns and applied when user information changes due to employee onboarding or personnel transfers.
Because permission patterns can be flexibly added and edited according to organizational structures and operational rules, it enables unified permission management for each department or role.
It supports the standardization of permission management, including operations across multiple departments and locations, and sharing with external contractors and accounting firms, while preventing dependency on individual administrators and configuration errors.
Particularly suitable for the following types of companies:
- Companies operating the invox series across multiple departments and locations
- Companies looking to advance the standardization of permission settings and strengthen internal controls
- Companies wanting to securely share data with external contractors and accounting firms
- Companies wanting to reduce the burden of permission management during employee onboarding and transfers
▽ For details on user settings and permission settings, please refer to the help page below.
'About How to Set Up Custom Authority Patterns'
invox will continue to work on continuous functional improvements to support the compatibility of streamlining back-office operations and strengthening internal controls.
About invox Receive Invoice
invox Receive Invoice (https://invox.jp) is a cloud-based invoice receipt system at the industry's lowest price level that automates the process from receiving invoices to data entry, payment, and recording. With a track record of introduction in a wide range of industries such as manufacturing, construction, IT, and services, it streamlines invoice processing for businesses of all sizes.
[Key Features]
- AI OCR and operators automate data conversion with 99.9% accuracy
- Can import any format, including paper, PDF, and electronic invoices
- Standard compliance with the Electronic Books Maintenance Act and the Invoice System
- Prevents entry errors and dependency on individuals with an automatic journal generation feature tailored to each company's rules
- Rich track record of integration with major accounting systems and industry-specific accounting software
About invox Send Invoice
invox Send Invoice (https://invox.jp/send/) is a cloud-based invoice issuance system at the industry's lowest price level that automates a series of billing operations from invoice creation to sending and payment management. It streamlines billing operations for accounting and sales departments in a wide range of businesses, from sole proprietors to listed companies.
[Key Features]
- Can create various documents such as invoices and delivery notes in free layouts
- Automates transcription and entry tasks by importing PDFs created by sales management systems
- Allows selection of sending methods suited to business partners, such as mailing, email, FAX, and SMS
- Links with online banks to support automatic payment reconciliation and sending of reminder emails
- Standard compliance with the Electronic Books Maintenance Act and the Invoice System
About invox Expense
invox Expense (https://invox.jp/expense/) is a cloud-based expense settlement system at the industry's lowest price level that digitizes paper exchanges such as expense applications, approvals, and original document submissions, automating the entry and confirmation work for receipts and transportation expenses. It supports various industries and business types, accelerating expense processing and supporting remote work.
[Key Features]
- Receipts are automatically converted to data via AI OCR, reducing manual entry
- Transportation expenses can be registered from route searches, accommodating commuter pass sections
- Prevents application errors and rejections through input rule settings and automatic journal generation
- Applications, approvals, and storage are completed in the cloud; compatible with smartphone operations and ideal for remote work
- Standard compliance with the Electronic Books Maintenance Act and the Invoice System
About invox Document Storage
invox Document Storage (https://invox.jp/storage/) is a cloud-based document management system at the industry's lowest price level that performs document storage and management compliant with the Electronic Books Maintenance Act.
[Key Features]
- Acquired JIIMA certification
- Supports operational design with tutorials and administrative procedure regulation templates
- Can be introduced while utilizing existing business flows through email imports and cloud storage integration
- Instantly confirms necessary documents via search functions with diverse conditions
- Allows flexible operation tailored to the company by choosing between the timestamp method and the administrative procedure regulation method
About invox Inc.
invox Inc. aims to 'brighten the future children will live in through business' and develops and operates the 'invox' series, which enhances business value by utilizing data accumulated through the automation of accounting operations.
Sticking to a 'no price increase policy' since its founding, the company aims to realize a prosperous and sustainable society by increasing the productivity of society as a whole through the provision of solutions that anyone can easily use at low prices.
[What We Aim For]
Brighten the future children will live in through business
[Our Initiatives]
'Creating a prosperous society by increasing valuable time'
Through the provision of solutions that keep prices down and can be easily used by anyone, we aim to increase productivity, expand valuable time, and realize a prosperous society.
'Creating a sustainable society by working on reducing and regenerating environmental burdens'
We aim to realize a sustainable society by reducing environmental burdens through the provision of solutions that promote decarbonized management for businesses, and by supporting environmental regeneration.
'Creating a society where children can receive necessary support'
We donate 1 yen per invoice (document) to NPOs working to solve issues related to children, aiming to realize a society where children can live with peace of mind and receive adequate meals, education, and support.
[Company Profile]
Company Name: invox Inc.
Established: February 1, 2019
Head Office Location: Shinjuku Center Building 49F +OURS, 1-25-1 Nishi-Shinjuku, Shinjuku-ku, Tokyo
invox Scan Center Location: Sakurai/Daiichi Kyodo Building 6F, 11-17 Koyamachi, Aoi-ku, Shizuoka-shi, Shizuoka
Representative: CEO Akira Yokoi
Capital: 100 Million Yen (as of November 2021)
Number of Employees: 80 (as of November 2025)
Business Content: Development and operation of invox
URL: https://invox.co.jp
Acquired Certifications, etc.: Electronic Payment Agency, Kanto Local Finance Bureau No. 79, Electronic I...
Keywords:
FAQ
Which plans include the user authority pattern registration feature?
It is available on all plans of the invox series at no additional cost.
What problems does this new feature solve?
It prevents dependency on individual administrators for permission settings and reduces setup time when managing multiple departments or external contractors.
What are invox Inc.'s social contribution initiatives?
The company donates 1 yen for every document (like an invoice) processed to NPOs working on child-related issues.