Survey Research Report on Business Establishment and Worker Registries
GovTech Tokyo has published a research report on data linkage methods and functional requirements between business establishment and worker registries. The report analyzes the structural challenges of administrative data fragmented across different systems and proposes a 'virtual registry' concept for cross-system data utilization.
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- 📰 Published: June 3, 2026 at 23:00
- 🔍 Collected: June 3, 2026 at 14:21
- 🤖 AI Analyzed: June 7, 2026 at 00:46 (82h 25m after Collected)
The General Incorporated Foundation GovTech Tokyo (Chairman: Manabu Miyasaka, hereinafter 'GovTech Tokyo') has conducted a survey study on 'Data Linkage Methods and Required Functional Design between Business Establishment Registry and Worker Registry' and compiled a report summarizing the current state analysis and functional requirements, aiming to improve the efficiency of administrative procedures and advance data utilization.
This survey study was conducted as part of the foundational development for promoting DX in the administrative field. It aims to reduce the burden on both businesses and administrative bodies by clarifying the structural issues of administrative data and outlining directions for resolution. It identifies the structural problems of administrative data that is fragmented across different systems and organizes the direction of data linkage that contributes to reducing the burden on both businesses and administrative bodies. As part of the foundational development supporting administrative DX, it will lead to concrete implementation considerations in the future.
Background of the Survey Study
Operating a business, such as a nursery school, medical institution, restaurant, or construction company, requires many administrative procedures. However, currently, similar information such as facility name, location, representative name, and worker information must be repeatedly entered and submitted through different counters and formats for each system. Furthermore, when there is a change of representative, separate notifications must be made to the national, prefectural, and ward governments, creating a significant burden on both businesses and administrative bodies.
Behind this lies a structural issue where data related to 'business establishments' and 'workers' handled by the administration is managed separately using different ledgers, formats, and identifiers for each system. Even for the same business establishment, different IDs are assigned for each system, and there is no mechanism to link them across systems. As a result, existing data cannot be fully utilized, leading to duplication of procedures and inefficiency in administrative work.
Based on these issues, GovTech Tokyo conducted this survey study to understand the actual state of business establishment and worker data in administrative procedures and to organize the issues and directions for improvement.
Results of the Survey Study
This survey analyzed the actual state of business establishment and worker data used in administrative procedures, focusing on the childcare and construction fields.
As a result, it became clear that data held by the administration is managed individually for each system and is not linked. Regarding worker data, qualification information and affiliation information are managed by separate systems, making it difficult to grasp across systems. Furthermore, issues such as different terminology and definitions for each system, unclear responsibility for updating information, and dispersed change history were also confirmed.
The essence of these issues is not that the data itself does not exist, but that there is a lack of mechanisms to organize the relationships between data and link them for utilization.
As a direction for solving these issues, this survey organized the concept of a 'virtual registry' that allows cross-system utilization of data while maintaining existing systems.
This is a mechanism that enables cross-system utilization without consolidating data into one place by combining:
- A 'meta-catalog' that organizes the meaning and update rules of data separated by system
- A 'crosswalk' that organizes the correspondence between IDs and items across different systems
For details of this survey study, please refer to the following reports:
Survey Study on Data Linkage Methods and Required Functional Design between Business Establishment Registry and Worker Registry
Current State Analysis Report: https://www.govtechtokyo.or.jp/wp-content/themes/GovTechTokyo/document/01_Current-State-Analysis-Report.pdf
Functional Requirements Report: https://www.govtechtokyo.or.jp/wp-content/themes/GovTechTokyo/document/02_Functional-Requirements-Report.pdf
Future Outlook
This survey study is positioned as a first step towards structuring and utilizing data held by the administration.
Going forward, by leveraging the 'virtual registry' concept proposed in this survey, insights gained from leading projects such as 'Kodomo DX' (Child DX), and collaboration with related organizations, GovTech Tokyo aims to advance the overall sophistication of administrative services and reduce the burden on both businesses and administrative bodies through repeated verification via demonstrations.
GovTech Tokyo will continue to promote data structuring and cross-system utilization, working towards the realization of 'Once-Only' (a mechanism that allows information submitted once to be reused in multiple procedures).
This survey study was conducted as part of the foundational development for promoting DX in the administrative field. It aims to reduce the burden on both businesses and administrative bodies by clarifying the structural issues of administrative data and outlining directions for resolution. It identifies the structural problems of administrative data that is fragmented across different systems and organizes the direction of data linkage that contributes to reducing the burden on both businesses and administrative bodies. As part of the foundational development supporting administrative DX, it will lead to concrete implementation considerations in the future.
Background of the Survey Study
Operating a business, such as a nursery school, medical institution, restaurant, or construction company, requires many administrative procedures. However, currently, similar information such as facility name, location, representative name, and worker information must be repeatedly entered and submitted through different counters and formats for each system. Furthermore, when there is a change of representative, separate notifications must be made to the national, prefectural, and ward governments, creating a significant burden on both businesses and administrative bodies.
Behind this lies a structural issue where data related to 'business establishments' and 'workers' handled by the administration is managed separately using different ledgers, formats, and identifiers for each system. Even for the same business establishment, different IDs are assigned for each system, and there is no mechanism to link them across systems. As a result, existing data cannot be fully utilized, leading to duplication of procedures and inefficiency in administrative work.
Based on these issues, GovTech Tokyo conducted this survey study to understand the actual state of business establishment and worker data in administrative procedures and to organize the issues and directions for improvement.
Results of the Survey Study
This survey analyzed the actual state of business establishment and worker data used in administrative procedures, focusing on the childcare and construction fields.
As a result, it became clear that data held by the administration is managed individually for each system and is not linked. Regarding worker data, qualification information and affiliation information are managed by separate systems, making it difficult to grasp across systems. Furthermore, issues such as different terminology and definitions for each system, unclear responsibility for updating information, and dispersed change history were also confirmed.
The essence of these issues is not that the data itself does not exist, but that there is a lack of mechanisms to organize the relationships between data and link them for utilization.
As a direction for solving these issues, this survey organized the concept of a 'virtual registry' that allows cross-system utilization of data while maintaining existing systems.
This is a mechanism that enables cross-system utilization without consolidating data into one place by combining:
- A 'meta-catalog' that organizes the meaning and update rules of data separated by system
- A 'crosswalk' that organizes the correspondence between IDs and items across different systems
For details of this survey study, please refer to the following reports:
Survey Study on Data Linkage Methods and Required Functional Design between Business Establishment Registry and Worker Registry
Current State Analysis Report: https://www.govtechtokyo.or.jp/wp-content/themes/GovTechTokyo/document/01_Current-State-Analysis-Report.pdf
Functional Requirements Report: https://www.govtechtokyo.or.jp/wp-content/themes/GovTechTokyo/document/02_Functional-Requirements-Report.pdf
Future Outlook
This survey study is positioned as a first step towards structuring and utilizing data held by the administration.
Going forward, by leveraging the 'virtual registry' concept proposed in this survey, insights gained from leading projects such as 'Kodomo DX' (Child DX), and collaboration with related organizations, GovTech Tokyo aims to advance the overall sophistication of administrative services and reduce the burden on both businesses and administrative bodies through repeated verification via demonstrations.
GovTech Tokyo will continue to promote data structuring and cross-system utilization, working towards the realization of 'Once-Only' (a mechanism that allows information submitted once to be reused in multiple procedures).
FAQ
What is GovTech Tokyo?
It is a foundation promoting the digitalization of administrative procedures for the Tokyo Metropolitan Government.
What is the benefit of the 'virtual registry'?
It enables cross-system data utilization while maintaining existing systems, reducing costs and effort.
Who is this report for?
It is primarily intended for government officials, DX promoters, and administrative system vendors.