Otolio Launches AI-Powered Automatic Sales Negotiation Scenario Generation Feature

Epicbase Inc. (Headquarters: Shinagawa-ku, Tokyo; Representative Director: Takayoshi Matsuda) has announced the launch of a new feature for its AI agent service "Otolio," which automates all meeting-related tasks such as minute-taking. This new feature automatically generates sales negotiation scenarios using AI before business meetings. By simply linking a Salesforce negotiation record to Otolio before a meeting, Otolio automatically provides three key elements: "Salesforce negotiation information," "information on the counterparty company collected by AI," and "sales negotiation scenarios." The sales negotiation scenarios, in particular, summarize anticipated challenges and needs of the counterparty company, the value that the company's products can offer in response, key discussion points for the day, and proposed directions. This ensures that sales representatives can approach negotiations with a consistent level of quality, unaffected by differences in individual experience or available preparation time. **Feature Highlights** 1. **Unique scenarios created for each counterparty company** Unlike using a generic template, scenarios are created with different approaches for each counterparty company, based on their business content and industry characteristics gleaned from their website, as well as the value propositions described in the company's sales materials. 2. **Comprehensive organization of essential points for the entire negotiation process** Each discussion point in the negotiation, from initial expectation setting and current situation assessment to in-depth problem exploration and setting next actions, is accompanied by example phrases for "how to ask the other party" and the "intent behind asking." This prevents omissions of key points due to insufficient preparation and avoids haphazard progress. 3. **Eliminates preparation time for representatives, ensuring consistent negotiation quality** The time previously spent by each representative on pre-meeting preparation is eliminated. Even during busy periods with many negotiations, representatives can attend meetings without being unprepared, ensuring consistent quality for any representative and any negotiation. *Note: Otolio does not use voice data or customer-registered data for machine learning.* **Background of the Release** In business negotiations, it is necessary to formulate what to convey and what to confirm on the day, taking into account the counterparty company's business content and industry trends. However, this preparation involves the effort of repeatedly gathering and organizing information for each negotiation. As negotiations become more frequent, preparation time is often cut short, leading to impromptu progress or generic proposals that fail to address the counterparty's specific situation. The quality of a negotiation on the day is directly linked to the effort put into preparation beforehand. Otolio aims to significantly reduce operational man-hours through the automation of all meeting tasks, not limited to negotiations, but also including internal meetings, recruitment interviews, and customer support. This time, we focused specifically on business negotiations, where the burden of pre-preparation is particularly heavy, and have begun offering this feature to eliminate preparation time itself. **About Otolio (formerly Smart Shoki)** Otolio is an AI agent service that automatically performs all meeting-related tasks, such as minute-taking. It comprehensively supports meeting preparation, recording, and follow-up, whether online or in-person. No complex settings are required, making it easy for anyone to implement. Recently, following the provision of the "Custom Template Feature" (allowing different minute formats for each meeting type) and the "Automatic Follow-up Email Generation Feature" (drafting emails after meetings), we have now launched the "Automatic Sales Negotiation Scenario Generation Feature," further advancing the automation of general meeting tasks beyond just minute-taking. It has been adopted by over 8,000 companies and local governments, including the Tokyo Metropolitan Government and Sekisui Chemical Co., Ltd. It holds patents related to AI accuracy improvement and was selected as the No. 1 product among major products in the meeting minute tool adoption share in the 2025 BOXIL SaaS survey (*). Otolio Service Site: https://www.smartshoki.com/ Free Trial/Material Request: https://www.smartshoki.com/#footerTrial Inquiries: https://www.smartshoki.com/contact/ * 2025 BOXIL Survey: "Meeting Minute Tool Market Share 1,690 people survey, 1st place is Otolio (formerly Smart Shoki) **** Epicbase Inc. Representative: Takayoshi Matsuda, Representative Director Location: 5-1-3 Nishi-Gotanda, Shinagawa-ku, Tokyo Established: January 2020 Business Description: Development and operation of AI solutions utilizing voice URL: https://www.epicbase.co.jp