'Otolio' Launches Custom Template Feature
AI agent service 'Otolio' has launched a 'Custom Template' feature, allowing users to set preferred minute formats for different meeting types. This enables automatic generation of meeting minutes immediately after a meeting concludes, ensuring consistent quality across the entire organization. Key features include patented timestamp functionality and guaranteed quality regardless of the user.
📋 Article Processing Timeline
- 📰 Published: April 15, 2026 at 22:00
- 🔍 Collected: April 15, 2026 at 13:31
- 🤖 AI Analyzed: April 15, 2026 at 19:42 (6h 10m after Collected)
Epicbase Corporation (Headquarters: Shinagawa-ku, Tokyo, Representative Director: Takashi Matsuda) has launched a "Custom Template" feature for its AI agent service "Otolio," which automatically executes all tasks related to meetings, such as minute-taking.
This feature allows users to set preferred minute formats for different types of meetings, enabling automatic generation of meeting minutes immediately after the meeting concludes. Furthermore, since all members of an organization can use the same template, a consistent quality of meeting minutes can be maintained throughout the organization.
Background of Release
The required items and granularity for minutes vary depending on the type of meeting, but it is a significant burden for the person in charge to adjust them manually each time. While more companies are utilizing AI to alleviate this burden, cases where quality varies between individuals who can "master AI" and those who cannot are also observed.
To ensure that everyone can easily take meeting minutes that suit the meeting, it is necessary to establish a system for minute-taking at the organizational level, without relying on individual skills.
What is the Custom Template Feature?
The "Custom Template Feature" is a function that allows users to set minute formats tailored to the type of meeting as templates within the organization. Users simply select the template they wish to use in advance, and it will be automatically applied after the meeting. Previously, individuals had to spend time adjusting the format of meeting minutes for each meeting or differentiating AI prompts. Once a template is set, these tasks become unnecessary.
Feature Characteristics
1. Meeting minutes are completed simply by scheduling an event on the calendar.
For online meetings, simply registering an event on the calendar allows the recording bot to automatically join the meeting. Immediately after the meeting ends, meeting minutes conforming to the pre-selected template are generated. This feature supports not only online meetings but also in-person meetings through recording, making it usable regardless of the meeting format.
2. Access primary source information of utterances with patented timestamp function.
It is possible to listen to the original meeting audio for the automatically generated minutes at pinpoint accuracy. You can access the nuances and tone of utterances that cannot be conveyed by text alone at any time.
3. Consistent quality of minutes regardless of who is in charge.
By simply selecting a template, anyone can utilize AI, allowing everyone to create meeting minutes in the same format, regardless of their skill or experience.
*Note: Otolio does not use voice data or customer-registered data for machine learning.
What is Otolio (formerly: Smart Shoki)?
Otolio is an AI agent service that automatically executes all tasks related to meetings, such as minute-taking. It broadly supports meeting preparation, recording, and follow-up, for both online and in-person meetings. It can be introduced easily by anyone, without complex settings.
Used by over 8,000 companies and local governments, Otolio has been introduced in many organizations, including the Tokyo Metropolitan Government and Sekisui Chemical Co., Ltd. The company has acquired patents for improvements in AI accuracy and was selected as number one in market share for minute-taking tools among major products in the 2025 BOXIL SaaS survey.
Otolio Service Site: https://www.smartshoki.com/
Free Trial/Brochure Request: https://www.smartshoki.com/#footerTrial
Inquiries: https://www.smartshoki.com/contact/
*According to a 2025 BOXIL survey: "Market Share of Minute-Taking Tools" (1,690 respondents) Otolio (formerly: Smart Shoki) ranked first.
< Company Profile >
Epicbase Co., Ltd.
Representative: Takashi Matsuda, Representative Director
Location: 5-1-3 Nishi-Gotanda, Shinagawa-ku, Tokyo
Established: January 2020
Business Description: Development and operation of AI solutions utilizing voice
URL: https://www.epicbase.co.jp
This feature allows users to set preferred minute formats for different types of meetings, enabling automatic generation of meeting minutes immediately after the meeting concludes. Furthermore, since all members of an organization can use the same template, a consistent quality of meeting minutes can be maintained throughout the organization.
Background of Release
The required items and granularity for minutes vary depending on the type of meeting, but it is a significant burden for the person in charge to adjust them manually each time. While more companies are utilizing AI to alleviate this burden, cases where quality varies between individuals who can "master AI" and those who cannot are also observed.
To ensure that everyone can easily take meeting minutes that suit the meeting, it is necessary to establish a system for minute-taking at the organizational level, without relying on individual skills.
What is the Custom Template Feature?
The "Custom Template Feature" is a function that allows users to set minute formats tailored to the type of meeting as templates within the organization. Users simply select the template they wish to use in advance, and it will be automatically applied after the meeting. Previously, individuals had to spend time adjusting the format of meeting minutes for each meeting or differentiating AI prompts. Once a template is set, these tasks become unnecessary.
Feature Characteristics
1. Meeting minutes are completed simply by scheduling an event on the calendar.
For online meetings, simply registering an event on the calendar allows the recording bot to automatically join the meeting. Immediately after the meeting ends, meeting minutes conforming to the pre-selected template are generated. This feature supports not only online meetings but also in-person meetings through recording, making it usable regardless of the meeting format.
2. Access primary source information of utterances with patented timestamp function.
It is possible to listen to the original meeting audio for the automatically generated minutes at pinpoint accuracy. You can access the nuances and tone of utterances that cannot be conveyed by text alone at any time.
3. Consistent quality of minutes regardless of who is in charge.
By simply selecting a template, anyone can utilize AI, allowing everyone to create meeting minutes in the same format, regardless of their skill or experience.
*Note: Otolio does not use voice data or customer-registered data for machine learning.
What is Otolio (formerly: Smart Shoki)?
Otolio is an AI agent service that automatically executes all tasks related to meetings, such as minute-taking. It broadly supports meeting preparation, recording, and follow-up, for both online and in-person meetings. It can be introduced easily by anyone, without complex settings.
Used by over 8,000 companies and local governments, Otolio has been introduced in many organizations, including the Tokyo Metropolitan Government and Sekisui Chemical Co., Ltd. The company has acquired patents for improvements in AI accuracy and was selected as number one in market share for minute-taking tools among major products in the 2025 BOXIL SaaS survey.
Otolio Service Site: https://www.smartshoki.com/
Free Trial/Brochure Request: https://www.smartshoki.com/#footerTrial
Inquiries: https://www.smartshoki.com/contact/
*According to a 2025 BOXIL survey: "Market Share of Minute-Taking Tools" (1,690 respondents) Otolio (formerly: Smart Shoki) ranked first.
< Company Profile >
Epicbase Co., Ltd.
Representative: Takashi Matsuda, Representative Director
Location: 5-1-3 Nishi-Gotanda, Shinagawa-ku, Tokyo
Established: January 2020
Business Description: Development and operation of AI solutions utilizing voice
URL: https://www.epicbase.co.jp