Paintnote Launches "Saposuke Form Management" to Automatically Generate Reports and Notices from Schedule Data
Paintnote Inc. has launched 'Saposuke Form Management', a new feature for its schedule management cloud 'Saposuke'. It automatically maps schedule data to specified Excel formats, eliminating manual data entry and transcription for on-site businesses.
📋 Article Processing Timeline
- 📰 Published: April 24, 2026 at 21:00
- 🔍 Collected: April 24, 2026 at 12:31
- 🤖 AI Analyzed: April 25, 2026 at 02:15 (13h 43m after Collected)
Paintnote Inc. (Headquarters: Shinagawa-ku, Tokyo; CEO: Yuki Fujii), which provides the schedule management cloud "Saposuke" specialized for on-site work, launched a new service, "Saposuke Form Management," on April 24, 2026. This service can automatically generate forms such as reports and notices according to Excel formats specified by prime contractors, clients, or the company itself, based on schedule and project data in Saposuke.
Saposuke Form Management completely eliminates the problem of transcription and double entry, where the same information is entered multiple times, by directly utilizing data accumulated in schedule management for form creation.
■ Background of Development
In industries whose main business is on-site work, such as building maintenance, construction, engineering, and visiting nursing/care, schedule management is a high-priority task. In these industries, when work schedules are generated from orders or regular contracts, they must first be registered as schedules, and then adjusted and shared while considering the skills and vacations of the staff.
However, after finalizing the on-site schedule, the task of creating reports and notices arises. Even though information such as "site name, date, time, worker, and work details" has already been entered at the time of schedule management, the same information must be manually transcribed again into Excel to create a report.
In interviews conducted by Paintnote with introducing companies, it became clear that many companies are manually transcribing schedule data into Excel to create reports and invoices. Furthermore, it has been confirmed that some companies manually input over 200 project data items per month to create Excel files for invoices, and in other cases, creating notices requires more than 10 days of man-hours per person.
■ Three Features of "Saposuke Form Management"
1. Form creation starts with 60-70% of the information filled in from schedule data
The biggest strength of Saposuke Form Management is that schedule management data can be used as-is for forms. Schedule information such as "site name, date, time, worker, and work details" is automatically mapped to the corresponding cells in the form. Since creation can start with 60-70% of the required information already filled in, the input workload does not increase proportionally even if the number of reports to be created increases.
In other report creation services, reports are independent, and there are cases where information cannot be linked with schedule management tools. However, Saposuke realizes this zero-transcription experience precisely because schedule management and form creation are connected on a single service.
2. Excel formats specified by the company or prime contractor can be used as-is
Excel formats specified by prime contractors or clients, or the company's own templates, can be uploaded and registered as templates without modification. Customers can freely set the mapping of which Saposuke information is linked to which cell in Excel.
Format changes and new additions can also be completed at hand without requesting a vendor, allowing smooth operation without stopping work.
3. Seamless integration from schedule management to form creation
Conventionally, tools were divided by task, such as "Saposuke for schedule management, Excel for reports, and LINE for sharing photos." With Saposuke Form Management, everything from schedule creation to outputting reports and notices can be completed on a single service. By eliminating the fragmentation of information, the risks of omission and transcription errors are also resolved.
■ Use Cases and Expected Effects of Introduction
Specific use cases for Saposuke Form Management include the following:
- Work reports to prime contractors and clients: Work details, personnel in charge, dates and times, and photos linked to the schedule are automatically mapped to specified formats and can be output in Excel.
- Work notices and postings: Automatically generating notices to be posted in buildings, condominiums, and commercial facilities from property information and work schedules significantly reduces man-hours for companies that create hundreds of notices a month.
- Daily/monthly business reports: Automatically aggregates daily operation records from schedule data and outputs them as daily and monthly reports.
- Creation of billing data: Outputs operation records by project and client in a batch in Excel, and utilizes them as base data for creating invoices.
Changes between conventional business flows and after the introduction of Saposuke Form Management are as shown in the diagram above. Compared to conventional operations where schedules, photos, and forms were separated, this service centralizes all information, thereby realizing a significant reduction in input errors and work man-hours (see diagram).
■ Service Overview
Service Name: Saposuke Form Management
Launch Date: April 24, 2026
Target Industries: Building maintenance, construction, engineering, visiting nursing/care, security, house cleaning, etc.
Main Features: Uploading and registering Excel templates, mapping on a cell-by-cell basis
Saposuke Form Management completely eliminates the problem of transcription and double entry, where the same information is entered multiple times, by directly utilizing data accumulated in schedule management for form creation.
■ Background of Development
In industries whose main business is on-site work, such as building maintenance, construction, engineering, and visiting nursing/care, schedule management is a high-priority task. In these industries, when work schedules are generated from orders or regular contracts, they must first be registered as schedules, and then adjusted and shared while considering the skills and vacations of the staff.
However, after finalizing the on-site schedule, the task of creating reports and notices arises. Even though information such as "site name, date, time, worker, and work details" has already been entered at the time of schedule management, the same information must be manually transcribed again into Excel to create a report.
In interviews conducted by Paintnote with introducing companies, it became clear that many companies are manually transcribing schedule data into Excel to create reports and invoices. Furthermore, it has been confirmed that some companies manually input over 200 project data items per month to create Excel files for invoices, and in other cases, creating notices requires more than 10 days of man-hours per person.
■ Three Features of "Saposuke Form Management"
1. Form creation starts with 60-70% of the information filled in from schedule data
The biggest strength of Saposuke Form Management is that schedule management data can be used as-is for forms. Schedule information such as "site name, date, time, worker, and work details" is automatically mapped to the corresponding cells in the form. Since creation can start with 60-70% of the required information already filled in, the input workload does not increase proportionally even if the number of reports to be created increases.
In other report creation services, reports are independent, and there are cases where information cannot be linked with schedule management tools. However, Saposuke realizes this zero-transcription experience precisely because schedule management and form creation are connected on a single service.
2. Excel formats specified by the company or prime contractor can be used as-is
Excel formats specified by prime contractors or clients, or the company's own templates, can be uploaded and registered as templates without modification. Customers can freely set the mapping of which Saposuke information is linked to which cell in Excel.
Format changes and new additions can also be completed at hand without requesting a vendor, allowing smooth operation without stopping work.
3. Seamless integration from schedule management to form creation
Conventionally, tools were divided by task, such as "Saposuke for schedule management, Excel for reports, and LINE for sharing photos." With Saposuke Form Management, everything from schedule creation to outputting reports and notices can be completed on a single service. By eliminating the fragmentation of information, the risks of omission and transcription errors are also resolved.
■ Use Cases and Expected Effects of Introduction
Specific use cases for Saposuke Form Management include the following:
- Work reports to prime contractors and clients: Work details, personnel in charge, dates and times, and photos linked to the schedule are automatically mapped to specified formats and can be output in Excel.
- Work notices and postings: Automatically generating notices to be posted in buildings, condominiums, and commercial facilities from property information and work schedules significantly reduces man-hours for companies that create hundreds of notices a month.
- Daily/monthly business reports: Automatically aggregates daily operation records from schedule data and outputs them as daily and monthly reports.
- Creation of billing data: Outputs operation records by project and client in a batch in Excel, and utilizes them as base data for creating invoices.
Changes between conventional business flows and after the introduction of Saposuke Form Management are as shown in the diagram above. Compared to conventional operations where schedules, photos, and forms were separated, this service centralizes all information, thereby realizing a significant reduction in input errors and work man-hours (see diagram).
■ Service Overview
Service Name: Saposuke Form Management
Launch Date: April 24, 2026
Target Industries: Building maintenance, construction, engineering, visiting nursing/care, security, house cleaning, etc.
Main Features: Uploading and registering Excel templates, mapping on a cell-by-cell basis