Demonstration Experiment on "Digitalization of Evacuation Center Reception" Conducted in Oarai Town, Ibaraki Prefecture
Vacan Co., Ltd., which provides services utilizing a platform that visualizes congestion with AI technology, announced the results of a demonstration experiment on digitalizing evacuation center reception conducted in collaboration with Ibaraki Prefecture and Oarai Town. The experiment confirmed that digital reception using web forms and card readers significantly reduces the burden on operators and improves convenience for evacuees, with an average reception time of 1 minute 30 seconds per person.
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- 📰 Published: April 3, 2026 at 22:30
- 🔍 Collected: April 3, 2026 at 17:10
- 🤖 AI Analyzed: April 21, 2026 at 04:46 (419h 35m after Collected)
Vacan Co., Ltd. (Headquarters: Chuo-ku, Tokyo; Representative Director: Takeshin Kono; hereinafter "Vacan"), which provides services utilizing a platform that visualizes congestion with AI technology and aims to "gently connect people and spaces with technology," announced the results of a demonstration experiment on digitalizing evacuation center reception conducted in collaboration with Ibaraki Prefectural Government and Oarai Town.
### Background
With the increase in natural disasters in recent years, the importance of disaster countermeasures to alleviate congestion during evacuation and achieve smooth and safe evacuation is growing. Vacan has previously comprehensively supported rapid and safe evacuation by conducting demonstration experiments on digitalizing evacuation center reception, providing real-time congestion information, and evacuation center maps. In fact, its system is used by over 200 municipalities for visualizing evacuation center congestion.
This demonstration aimed to verify that digitalizing evacuation center reception reduces the burden on evacuation center operators and improves convenience for evacuees.
### Two types of reception methods verified
### Verification results
The demonstration conducted with Oarai Town, Ibaraki Prefecture, showed that the time required for reception using both web forms and card readers (My Number Card / Driver's License) was approximately 1 minute 30 seconds per person on average.
Although paper-based evacuee card reception was not conducted this time, paper reception requires "database conversion (transcription and aggregation) of evacuee information," whereas web forms and card readers automate this process, allowing for smoother entry.
Survey results showed positive feedback regarding the convenience of digital reception, with responses indicating short waiting times (33.3%) and easy-to-understand procedures (44.4%).
### Overview of the demonstration experiment
- Date: Sunday, March 8, 2026
- Venue:
- Temporary assembly point: Oarai Town Oarai Elementary School (5316 Isohama-cho, Oarai-machi, Higashiibaraki-gun, Ibaraki Prefecture)
- Relay evacuation center: Toyopet Enjoy Park Oarai (1626 Narita-cho, Oarai-machi, Higashiibaraki-gun, Ibaraki Prefecture)
- Participants: Disaster prevention specialists, other municipal staff
- Assumed disaster: Nuclear disaster
- Verification content:
- Measure the time required for digital reception using web forms and card readers (My Number Card / Driver's License) and verify convenience.
### Keywords
Demonstration experiment, Ibaraki Prefecture, Oarai Town, Disaster prevention, Evacuation center, Congestion, Evacuation drill
### Background
With the increase in natural disasters in recent years, the importance of disaster countermeasures to alleviate congestion during evacuation and achieve smooth and safe evacuation is growing. Vacan has previously comprehensively supported rapid and safe evacuation by conducting demonstration experiments on digitalizing evacuation center reception, providing real-time congestion information, and evacuation center maps. In fact, its system is used by over 200 municipalities for visualizing evacuation center congestion.
This demonstration aimed to verify that digitalizing evacuation center reception reduces the burden on evacuation center operators and improves convenience for evacuees.
### Two types of reception methods verified
### Verification results
The demonstration conducted with Oarai Town, Ibaraki Prefecture, showed that the time required for reception using both web forms and card readers (My Number Card / Driver's License) was approximately 1 minute 30 seconds per person on average.
Although paper-based evacuee card reception was not conducted this time, paper reception requires "database conversion (transcription and aggregation) of evacuee information," whereas web forms and card readers automate this process, allowing for smoother entry.
Survey results showed positive feedback regarding the convenience of digital reception, with responses indicating short waiting times (33.3%) and easy-to-understand procedures (44.4%).
### Overview of the demonstration experiment
- Date: Sunday, March 8, 2026
- Venue:
- Temporary assembly point: Oarai Town Oarai Elementary School (5316 Isohama-cho, Oarai-machi, Higashiibaraki-gun, Ibaraki Prefecture)
- Relay evacuation center: Toyopet Enjoy Park Oarai (1626 Narita-cho, Oarai-machi, Higashiibaraki-gun, Ibaraki Prefecture)
- Participants: Disaster prevention specialists, other municipal staff
- Assumed disaster: Nuclear disaster
- Verification content:
- Measure the time required for digital reception using web forms and card readers (My Number Card / Driver's License) and verify convenience.
### Keywords
Demonstration experiment, Ibaraki Prefecture, Oarai Town, Disaster prevention, Evacuation center, Congestion, Evacuation drill