SmartHR Adopts iPaaS 'ActRecipe' for Labor Operations Efficiency

ActRecipe Inc. (Headquarters: Minato-ku, Tokyo; CEO: Daisuke Ikegami; hereinafter 'ActRecipe'), which provides the iPaaS 'ActRecipe', announces that SmartHR Inc. (Headquarters: Minato-ku, Tokyo; CEO: Masato Serizawa; hereinafter 'SmartHR'), a provider of cloud-based HR and labor software, has adopted ActRecipe to eliminate reliance on specific individuals in labor operations, improve operational efficiency, and build a sustainable organizational structure.

Background of ActRecipe Adoption

Previously, SmartHR managed deadlines for tasks such as fixed-term employment contracts, residency status, disability certificate expirations, and reduced working hour periods by periodically extracting and visually checking employee data, posing risks of oversight and operational burden.

To streamline the sending of large volumes of reminders, SmartHR had built and operated an in-house automation program using Google Apps Script (GAS). However, this led to operational reliance on specific individuals who could maintain the program. To build a sustainable operational system that would not halt even with long-term employee absences or departures, SmartHR adopted ActRecipe, which eliminates black-boxing by providing 'recipes' that anyone can understand and operate.

Three Implemented 'Recipes' (Integration Functions)

### Email Alert Fixed-term contract and deadline management reminder (direct SmartHR integration): ActRecipe directly retrieves data from SmartHR, such as contract end dates, residency status, disability certificate expirations, and reduced working hour periods. Without using spreadsheets or CSVs, it automatically extracts approaching deadlines and notifies labor administrators.

### Email Alert (Custom Version) Age and attribute-based legal compliance notifications: Automates notifications based on employee attributes like age and family information. For example, automatically notifying employees turning 40 about the 'Nursing Care Support System' due to legal changes, or sending information and confirmation reminders about the 'Childcare Support System' to employees with children turning 2, promoting legal compliance and labor efficiency.

### Employee Reminder (Scheduled for Operation) Plans to build and operate a system using Slack to send large-scale, efficient automatic reminders to 'non-compliant members' such as employees who have not entered their attendance, missed clocking in, or have not booked regular health checkups.

Effects of ActRecipe Adoption

### Elimination of Reliance and Realization of Sustainable Operations

By migrating from the in-house GAS operation to ActRecipe, the black-boxing of deadline management tasks dependent on specific individuals was eliminated, establishing a sustainable operational system for the organization.

### Significant Improvement in Work Efficiency and Mental Bandwidth

The monthly task of visually checking deadlines by downloading all employee data was eliminated. By passively receiving automatic notifications, the mental burden and bandwidth of administrators were significantly reduced. Direct integration with SmartHR without file operations (CSV or spreadsheets) achieves overwhelming efficiency and superiority in labor operations.

### Real-time Data Updates and Improved Operational Quality

By utilizing the 'Data Update' recipe that automatically copies values from specific SmartHR fields to other fields, manual copy-paste work was reduced, achieving both real-time data freshness via Webhooks and prevention of input errors.

Comment from Mr. Yoshihiro Sanada, Labor Affairs Department, SmartHR Inc.

'At our company, the burden of visual checks and reliance on specific individuals for deadline management of labor contracts, residency status, and various systems were major challenges. Previously, I handled this by creating GAS scripts myself, but we adopted ActRecipe to build a sustainable system that anyone can operate stably in the long term.

Because ActRecipe can directly integrate with SmartHR via API, we could create an environment where automatic reminders are sent to Slack without the hassle of file operations, providing overwhelming efficiency and peace of mind for labor administrators. In the future, we are considering not only notifying labor administrators but also sending direct notifications to the target employees, creating an ideal system where tasks are completed just by waiting. Furthermore, we believe this success story can serve as a hub to expand usage not only within the labor department but across the entire corporate organization.'

About the SaaS Integration Service 'ActRecipe'

ActRecipe is a platform service that automates operations through data integration of SaaS and FinTech, launched as an iPaaS (integration Platform-as-a-Service) in August 2019. It has been used primarily by major corporations. By providing packaged 'recipes' of use cases that help automate and streamline back-office SaaS operations, it is a no-code service usable without specialized knowledge. ActRecipe promotes a 'composable architecture' that maintains a sustainable system environment by loosely coupling independent systems (SaaS) that can quickly adapt to rapidly changing conditions, aiming to be a service that achieves both partial and overall optimization.

ActRecipe service page: https://www.actrecipe.com/

About ActRecipe Inc.

ActRecipe Inc.'s mission is 'Create time through innovation.' It has supported companies in improving productivity and strengthening internal controls through IT utilization. Through the iPaaS 'ActRecipe,' it provides a platform service that automates operations and strengthens internal controls by interconnecting the expanding range of SaaS and FinTech services, supporting further DX promotion for companies.

Name: ActRecipe Inc.

Representative: CEO Daisuke Ikegami

Established: November 11, 2013

Location: Midtown Tower 18F, 9-7-1 Akasaka, Minato-ku, Tokyo 107-6218

Business: Planning, development, and sales of iPaaS 'ActRecipe'

URL: https://corp.actrecipe.com/