[Free Download] New Employee Follow-up Interview Sheet Released | Instantly Usable Excel Template for the Field

AME & Company Inc. (Minato-ku, Tokyo; Representative: Akio Yoshimura), which provides the 'HR Pentest' service to support human capital management, has released an Excel template that can be utilized for follow-up interviews after new employees join the company.

This white paper is designed based on the necessary perspectives for both new graduates and mid-career hires, and can be used immediately after downloading from a dedicated form.

Overview of this white paper:

New Employee Follow-up Interview Sheet (New Graduate Version)
Includes all 8 questions necessary for following up with new graduates, covering topics such as gaps after joining, satisfaction with training and OJT, proficiency in tasks, workplace relationships, relationships with superiors and mentors, physical and mental health, and anxieties.

New Employee Follow-up Interview Sheet (Mid-career Version)
Includes all 8 questions necessary for following up with mid-career hires, covering topics such as previous jobs, gaps after joining, proficiency in tasks, workplace relationships, relationships with superiors and mentors, physical and mental health, career, and anxieties/concerns.

[Free] Download Here

Current Situation Regarding Early Turnover and the Necessity of Follow-up Interviews

Early turnover among new employees has been a long-standing management issue for many companies. The losses, such as increased recruitment costs, burden on on-site training, and impact on the organization, are by no means small.

Particularly in recent years, with the diversification of working styles and career perspectives, departures within a few months to one year after joining, regardless of whether they are new graduates or mid-career hires, have become noticeable. Many of these early departures do not happen suddenly but become apparent when small discomforts and anxieties accumulated after joining are not resolved.

Therefore, conducting regular follow-up interviews over a certain period after joining to continuously grasp the individual's condition and their adaptation to the organization is essential for both early detection of turnover signs and organizational improvement.

Key Points for Conducting Follow-up Interviews

The purpose of follow-up interviews is not just "to conduct them" but "to utilize them." Interviews where information is merely heard can lead to distrust, so operate on the premise that the organization accepts the content heard and links it to improvements and responses.

Recommended Implementation Timing:
- 1 month after joining: Understand initial confusion about the environment and early human relationships.
- 3 months after joining: Check task catch-up status and the presence of reality shock.
- 6 months after joining: Assess feelings and anxieties after full-scale operation, and check health.
- 1 year after joining: Share retention status and mid-to-long-term career prospects.

Key Points to Make Interviews Functional:
- Standardize interview questions to prevent variation among interviewers.
- Communicate at the outset that it is a "safe place to talk" rather than an evaluation setting.
- Dig deeper beyond superficial answers.
- Promptly respond to areas that can be improved.

Visualization of Organizational Issues Through AI Analysis

Information obtained from interviews only leads to the discovery of organizational issues when accumulated and analyzed transversally. On the other hand, manually aggregating and comparing qualitative data, mainly free-text descriptions, is a heavy burden and tends to be influenced by the subjective judgment of the person in charge.

AME & Company Inc. offers the 'HR Pentest' service, which features automatic generation of interview minutes and AI analysis functions. By utilizing this service in conjunction with the interview sheets, retention support can be elevated from "individual response" to "organizational decision-making."

[Free] Download Here

AME & Company Inc. Overview
Company Name: AME&Company Inc.
Representative: Akio Yoshimura
Head Office Location: Minato-ku, Tokyo
Business Activities: Information provision services through web applications, management consulting services
Established: December 2019

About "HR Pentest" Supporting Human Capital Management
'HR Pentest' is a service that supports management and HR departments in solving organizational issues by utilizing employee voices. It is equipped with functions such as employee survey functions and interview analysis functions (automatic minute creation). Through these functions, it supports the solution of a wide range of HR issues, including improving turnover rates, enhancing engagement, and optimizing human resource investment.

'HR Pentest' service website: https://ameand.co.jp/service/hr-pentest/

Representative Introduction
Akio Yoshimura
After graduating from Osaka Prefecture University College of Technology and Osaka University Faculty of Economics, Department of Economics and Management, he joined a consulting firm as a new graduate. He was involved in a wide range of projects from strategy formulation to execution support on themes such as regional revitalization, marketing, digital, and CX. He later became independent and founded AME & Company, assuming the role of representative director. In 2025, he will be appointed as a director of the Japan Retention Management Association.