Complete Handoffs and Nursing Records Just by Speaking: Voice AI to Reduce Overtime

MedTech Group Inc. (Headquarters: Minato-ku, Tokyo; President and Representative Director: Kiyotaka Maeda; hereinafter 'MedTech G'), a medical AI and hospital AI PMO company, has confirmed a certain level of effectiveness in improving overtime hours through a demonstration experiment using the 'Voice x Summary' function, which integrates voice input and automatic summarization, on its AI platform 'AI Hippo Medical Loop' designed to significantly reduce the burden of record-keeping work in nursing settings.

This function targets nursing records, handoff reports, and reporting tasks, and contributes to reducing chronic overtime and improving operational efficiency by realizing a work style where 'records are completed just by speaking'.

In a demonstration experiment at a hospital in Kanagawa Prefecture, targeting nursing records, handoffs, and reporting tasks, the company achieved a reduction in overtime hours and a decrease in time spent on record-keeping over a two-month period, allowing more time for patient care.

■ Background: Concentration of 'Writing Tasks' and Overtime in Nursing

The work of ward nurses involves many record-keeping tasks in addition to patient care. The following issues have become routine at the bedside:

- Input of nursing records is concentrated at the end of the shift
- Preparing handoff reports takes time
- Records are postponed during busy times
- Transcribing from handwritten notes
- Inconsistencies and omissions in records

All of these arise from a 'structure where care and recording are separated'.

■ Overview: Towards a System Where 'Records Are Completed During Care'

The newly provided 'Voice x Summary' function has been designed to change the conventional flow of 'Care → Recording → Handoff Preparation' into 'Voice input during or immediately after care → Records and handoffs are completed'.

■ Main Functions

- Automatic transcription via voice input during nursing tasks
- Automatic organization and summarization into nursing records (e.g., SOAP)
- Automatic generation of handoff content
- Conversion into report and record formats
- Integration and extraction of key points from multiple records

■ Feature: Changing Recording from 'Post-task' to 'Simultaneous Task'

In conventional nursing tasks, records had to be written after care was completed. With this function, records are completed just by speaking immediately after care, preventing records from being postponed, maintaining record accuracy, and not interrupting the flow of medical treatment.

■ Usage Scenario

For example, by simply inputting the content via voice after attending to a patient, the information is organized as a nursing record, restructured as handoff content, and key points are automatically extracted, making it ready for sharing and use as a record.

■ Expected Benefits

The introduction of this function is expected to bring the following benefits to nursing settings:

- Significant reduction in record-keeping time
- Reduction in overtime hours
- Improved efficiency in handoff preparation
- Standardization of record quality
- Reduction in workload

■ About AI Hippo Medical Loop

AI Hippo Medical Loop is an AI platform designed based on the challenges of the medical field. It supports the transition from 'medicine run by human effort' to 'medicine run by structure' through five functional groups: Voice/Summary (work compression), Medical Loop (decision support), Chat Hippo (education/search), Drive Loop (knowledge integration), and Incident Loop (learning organization).

■ Future Developments

MedTech G will continue to support the efficiency of ward nursing tasks, expand into the nursing care and home healthcare fields, and accommodate facilities without electronic medical record systems, contributing to improved productivity and sustainable work styles in the medical field.

■ [Limited to 3 Facilities] 1-Month Free Trial of AI Hippo Medical Loop

Why not end the 'era of writing after the examination is over'? AI Hippo Medical Loop is a medical AI support service that automatically summarizes and creates outpatient charts, nursing records, meeting minutes, etc., from conversations. This time, we are offering a 1-month free trial to medical institutions, limited to 3 facilities.

■ Main Features

- Eliminates 'writing later'
- Proven track record of significantly reducing nursing record time
- No need to modify electronic medical record systems
- Can be started small within the hospital environment

■ Campaign Overview

- Initial fee/monthly fee: Free for 1 month
- Target: Medical institutions and clinics
- Implementation support provided

Rather than 'increasing records', we 'change the way records are made'. It is also possible to start with a partial introduction from certain departments. Please feel free to contact us.

▼ Contact:

E-mail: support@medtechgroup.co.jp TEL: 03-6555-7123

*We also accept consultations regarding collaboration with electronic medical record vendors.

■ Message

In nursing settings, while records are an indispensable task, they are also a major factor in increasing the burden on the field. AI Hippo changes the work style itself by changing the 'way' records are made, not by increasing them.

■ Summary

Welcome to the era where handoffs and nursing records are completed 'just by speaking'. Return nursing time to care, not records.

■ About MedTech Group Inc.

Name: MedTech Group Inc. Established: February 2019 Capital: 40 million yen President and Representative Director: Kiyotaka Maeda Location: 7F, Toranomon 40MT Building, 5-13-1 Toranomon, Minato-ku, Tokyo URL: https://www.medtechgroup.co.jp/ TEL: 03-6555-7123

MedTech Group Inc. was established in 2019 from the 'Ohisama Group', an integrated medical group operating hospitals, clinics, home healthcare, and nursing care, with the philosophy of 'turning medical data into value and supporting the field and management as a medical AI company'.

The company combines the advanced AI technology base of AI Data Inc. with the medical field expertise of the Ohisama Group to solve structural issues such as doctor shortages and information fragmentation in local and small-to-medium-sized hospitals. As its core product, it develops and provides 'AI Hippo', a private AI dedicated to medical use.

AI Hippo is a decision-support AI designed for practical use in medical settings, supporting the thinking of medical professionals. It enables implementation without modifying electronic medical record systems within 30 days, and structurally prevents data leakage to the outside through a private environment that keeps data within the hospital. Based on the 'Human in the Loop' philosophy, the design ensures that final decisions are always made by medical professionals. In facilities where it has been introduced for demonstration, quantitative results have been confirmed, such as a significant reduction in nursing record creation time from approximately 2 hours to 30 minutes.