[Fukuoka Institute of Technology Case Study] AI Meeting Agent "NoteX" Deepens Dialogue with Students, Strengthening Knowledge Utilization Platform to Maximize Education Quality by Reducing Administrative Work

SotaTek Japan Co., Ltd. (Headquarters: Tokyo, hereinafter SotaTek Japan) is promoting the realization of "securing dialogue time with students" and "inheriting education and research knowledge" in educational settings through its AI meeting agent and knowledge platform "NoteX."

We recently conducted interviews with Professor Shuichi Iguchi, Head of the Department of Information Management, Faculty of Information Science and Engineering, Fukuoka Institute of Technology, and Professor Hiroyuki Fujioka. We discussed how AI utilization improves the quality of the educational environment, going beyond mere "automation of lecture content and meeting records."

Background: Enormous Recording and Administrative Burden Depriving Education of "Dialogue"

In modern educational settings, a vast amount of information is generated daily from diverse activities such as lectures, seminars, research guidance, and departmental operations. However, the time that should be most prioritized for "deep dialogue between teachers and students" and "essential discussions on education" is being squeezed due to being overwhelmed by "administrative tasks" such as creating records and sharing information.

NoteX Realizes the "Original Form of Education"

NoteX is an AI meeting agent and knowledge platform developed by SotaLabs, SotaTek's R&D hub. Approximately one year after its launch, it has grown to about 1 million users globally, primarily in the US, Germany, Japan, Korea, and Vietnam.

By processing multilingual voice conversations in real-time and accumulating and utilizing them as structured knowledge, it provides value that sets it apart from conventional meeting minute tools.

Its greatest value to the educational field is not merely "recording lectures and meetings," but creating an "environment where humans are freed from recording tasks and can concentrate on dialogue with the person in front of them."

NoteX is characterized by its ability to accumulate, search, and utilize information as knowledge, not just record meeting content. It also supports on-premise and private cloud deployments, taking into consideration the security requirements of educational institutions.

For details on NoteX and how to implement it, please refer to the following:

* Service site: https://notexapp.com/home
* User guide: https://docs.notexapp.com/jp/introduction

NoteX Implementation Case Study Interview at Fukuoka Institute of Technology

The Department of Information Management, Faculty of Information Science and Engineering, Fukuoka Institute of Technology, is a department engaged in practical IT education and research. This time, we interviewed Professor Hiroyuki Fujioka and Professor Shuichi Iguchi, Head of the Department, about the background and utilization of NoteX implementation.

■ Challenges Before Implementation

Before implementation, there were challenges in recording and sharing daily meetings and lecture content in seminars and departmental operations. In particular, students not adequately recording content and important instructions becoming vague over time were problematic.

Professor Iguchi reflects on the situation at the time:

"We had various meetings in seminars, but students didn't take notes, or they forgot what was discussed initially later, making it difficult to keep proper records."

Furthermore, the burden of creating meeting minutes for departmental meetings was significant, and there was a need for a means to efficiently keep records.

■ Changes and Effects After Implementation

NoteX, introduced against this background, is bringing about changes in how information is shared through automatic recording and summarization of conversations. It is currently mainly used in seminars, and by encouraging students to use it, it is leading to an improvement in the quality of information sharing.

Regarding the actual utilization effects, Professor Iguchi states:

"What I said is accurately recorded, so it's easier for students to understand. The time spent summarizing such things has definitely decreased."

Furthermore, the ability to review past statements is also highly valued, and by making it easier to grasp instructions and progress, the visualization and efficiency of seminar operations have advanced.

■ Future Expectations

On the other hand, future improvements are also expected regarding integration with other tools and flexibility in output formats.

"It would be even more convenient if it could integrate with other tools like Teams."

Thus, with the introduction of NoteX, information sharing in seminars and departmental operations is becoming more efficient, aiming to create an environment where knowledge can be seamlessly accumulated in all educational and research activities. Keywords: