LEGAREA Launches 'L-SHIFT,' an Integrated Management Platform Consolidating Back-Office Operations for SES and On-Site Staffing Companies

LEGAREA Inc. (Headquarters: Chiyoda-ku, Tokyo; CEO: Kengo Misaka) has launched 'L-SHIFT,' a management platform that consolidates back-office operations for SES and client-on-site staffing companies. The platform enables end-to-end management within a single system, including attendance tracking tailored to varying work conditions per client site, automated calculation of overtime and premium wages, paid leave management, expense reimbursement, invoice generation, and data sharing with social insurance agents.

■ Background: Why Is Back-Office Management in the SES Industry So Complex?

In the SES and on-site staffing business, working hours, start/end times, break schedules, and flextime policies differ for each engineer and each client site. On top of this complexity, companies must accurately classify daily, weekly, holiday, and night overtime, calculate premium wages for hours exceeding fixed overtime allowances, manage paid leave accruals and usage, process transportation and travel expenses, issue invoices to clients, and deliver payroll data to social insurance agents.

These tasks are often managed through a combination of Excel spreadsheets, manual processes, and 'the knowledge held by individual staff members.' When personnel change, operations can stall, and calculation errors directly impact payroll and invoicing. L-SHIFT was created to transform these complex, SES-specific back-office operations into a standardized system that anyone can operate.

■ What L-SHIFT Can Do

L-SHIFT consolidates scattered back-office tasks into a single platform.

Attendance and Overtime Management

Set standard working hours, start/end times, breaks, and flextime policies for each client site. The system automatically categorizes daily, weekly, holiday, and night overtime from daily attendance entries and calculates premium wages after deducting fixed overtime (e.g., 20 or 40 hours). It also supports multi-site workdays and month-end adjustments.

Paid Leave Management

Automatically tracks leave entitlements and balances. Automated alerts for leave accrual and usage help prevent non-compliance with statutory paid leave requirements.

Expense, Travel, and Transportation Reimbursement

End-to-end online processing from application to approval and resubmission. Automatic notifications are sent via Lark and email to responsible personnel upon submission.

Invoice Generation

Automatically generates invoices, supports individual and bulk delivery, and manages billing status. Invoices can be exported as PDFs.

HR, Benefits, and Contract Management

Covers applications for qualifications, benefits (e.g., gym memberships, health checkups, vaccinations, allowances, learning support), contract management, and delay certification documents.

Integration with Social Insurance Agents

Exports attendance data in formats compatible with social insurance agents, streamlining data handover for payroll processing.

■ Key Features of L-SHIFT

First, L-SHIFT is purpose-built for the practical realities of SES and on-site staffing. It is designed from the ground up to handle the complexity that general attendance systems struggle with—namely, differing work rules per client site. Second, it automates complex premium wage calculations, replacing error-prone manual calculations and Excel dependency with a systematic approach, reducing both individual dependency and mistakes. Third, it offers role-based access control, providing only the necessary screens and functions for each role—engineers, sales staff, back-office personnel, social insurance agents, administrators, team leaders, accountants, and viewers. Additionally, real-time alerts via corporate SNS and email, along with the in-app AI assistant 'L-SHIFT AI,' help reduce missed applications and user confusion.

■ Dual Engines: Sales and HR for SES Companies

LEGAREA already provides 'L-FORCE,' a tool that visualizes proposal management, interviews, and batting order tracking for SES sales operations. L-SHIFT is its counterpart, focusing on 'HR and back-office management.' Together, these two platforms aim to transform SES companies into data-driven organizations capable of efficient operations on both sales and HR fronts.

■ Future Outlook

LEGAREA will continue offering L-SHIFT, leveraging the practical expertise honed through its own SES operations, with the goal of transforming the traditionally person-dependent back-office functions of SES companies into standardized, accessible systems.

■ Company Overview

Company Name: LEGAREA Inc.

Headquarters: 6F VORT Kojimachi III, 3-2-9 Kojimachi, Chiyoda-ku, Tokyo

Representative: CEO Kengo Misaka

Business Activities: Development and provision of management tools for SES companies ('L-FORCE,' 'L-SHIFT'), SES services, system development, and more

Inquiries: https://legarea-l-shift.jp/