Yamato University and System D Launch PoC for AI Chatbot Service for Students and Faculty
Yamato University will begin a proof-of-concept (PoC) for an AI chatbot service integrated into their school management system 'Campus Plan' starting late May 2026. The AI will learn university regulations and handbooks to provide 24/7 support and improve administrative efficiency.
📋 Article Processing Timeline
- 📰 Published: April 27, 2026 at 19:40
- 🔍 Collected: April 27, 2026 at 11:01
- 🤖 AI Analyzed: April 27, 2026 at 11:09 (8 min after Collected)
Yamato University (Suita City, Osaka; President: Shinji Matsumoto) will launch a proof-of-concept (PoC) for an AI chatbot service for students and faculty starting late May 2026, utilizing the 'Campus Plan' comprehensive school management system provided by System D Co., Ltd. (Nakagyo-ku, Kyoto; CEO: Ryo Doyama).
Yamato University is actively promoting new initiatives to enhance its value. In April 2024, it introduced digital student IDs nationwide, accelerating its digital transformation (DX) through attendance management via a proprietary app and library systems using QR codes. To further advance these efforts, the university is now starting a PoC for an AI chatbot service that operates on the university portal system.
This service leverages the AI chatbot functionality of System D's 'Campus Plan'. By training the AI on internal regulations and student handbooks, it can instantly answer questions from students and staff. Providing a 24-hour environment for inquiries aims to improve user satisfaction while reducing phone and counter inquiries, thereby enhancing administrative efficiency.
### Overview of 'Campus Plan' School Management System
System D's all-in-one system supports all aspects of school administration for private and public universities. It includes the 'Academic Affairs Series' for admissions and student records, the 'Financial Series' for accounting and fixed assets, and the 'General Affairs Series' for payroll and HR. It is widely adopted by numerous national and private universities across Japan.
### Key Features of the AI Chatbot Service
**Chat Functionality**
The AI responds to questions on a chat screen 24/7. It provides tailored answers for students versus faculty and includes a history management feature for staff to review past interactions when needed.
**Document Registration**
Schools can easily register unique documents like internal regulations and student handbooks for the AI to reference. The AI automatically categorizes these documents and allows for target user settings, ensuring optimized answers for students, teachers, or staff for the same question.
**Response Evaluation Function**
The system can simulate how the AI will respond by having it generate and answer its own questions. Results are scored, allowing staff to add supplementary documents to low-scoring answers to improve accuracy.
*QR Code is a registered trademark of DENSO WAVE INCORPORATED.
Yamato University is actively promoting new initiatives to enhance its value. In April 2024, it introduced digital student IDs nationwide, accelerating its digital transformation (DX) through attendance management via a proprietary app and library systems using QR codes. To further advance these efforts, the university is now starting a PoC for an AI chatbot service that operates on the university portal system.
This service leverages the AI chatbot functionality of System D's 'Campus Plan'. By training the AI on internal regulations and student handbooks, it can instantly answer questions from students and staff. Providing a 24-hour environment for inquiries aims to improve user satisfaction while reducing phone and counter inquiries, thereby enhancing administrative efficiency.
### Overview of 'Campus Plan' School Management System
System D's all-in-one system supports all aspects of school administration for private and public universities. It includes the 'Academic Affairs Series' for admissions and student records, the 'Financial Series' for accounting and fixed assets, and the 'General Affairs Series' for payroll and HR. It is widely adopted by numerous national and private universities across Japan.
### Key Features of the AI Chatbot Service
**Chat Functionality**
The AI responds to questions on a chat screen 24/7. It provides tailored answers for students versus faculty and includes a history management feature for staff to review past interactions when needed.
**Document Registration**
Schools can easily register unique documents like internal regulations and student handbooks for the AI to reference. The AI automatically categorizes these documents and allows for target user settings, ensuring optimized answers for students, teachers, or staff for the same question.
**Response Evaluation Function**
The system can simulate how the AI will respond by having it generate and answer its own questions. Results are scored, allowing staff to add supplementary documents to low-scoring answers to improve accuracy.
*QR Code is a registered trademark of DENSO WAVE INCORPORATED.