Signtime Successfully Migrates Over 300,000 Documents for Qsol, Accelerating Support for Legacy System Replacements

Signtime Co., Ltd. (Minato City, Tokyo; CEO: Jim Wiser), a provider of electronic contract services, has supported Qsol Co., Ltd. (hereinafter 'Qsol') in migrating from its in-house system to the Signtime platform.

In this project, a large volume of accumulated contract documents were migrated with minimal impact on ongoing operations, ensuring a smooth system transition.

Building on this achievement, Signtime will further strengthen its support for enterprises struggling with the maintenance and migration of legacy document management systems.

Migration Background: Achieving Operational Optimization and Cost Reduction

Qsol had been operating its own in-house electronic contract system, but faced challenges including rising maintenance costs and difficulties in responding promptly to legal and regulatory changes.

By migrating to Signtime, a specialized SaaS platform dedicated to electronic contracts, Qsol has achieved greater operational efficiency and cost optimization, while freeing up IT resources to focus on higher-priority business initiatives.

Key Migration Highlights: Secure Transfer of Over 300,000 Contract Records

For large organizations, a seamless migration that does not disrupt existing operations is essential.

Leveraging its expertise, Signtime successfully completed the migration as follows:

On-Schedule Migration Completion: Over 300,000 contracts and related data were transferred without delay within the existing system’s usage deadline. By minimizing parallel operation of old and new systems, Signtime reduced operational burden and costs while ensuring a smooth transition.

Maintaining Data Integrity: Documents were migrated accurately and without data loss. A secure, enterprise-grade process ensured a reliable system replacement.

Comment from Mr. Nobuaki Tanaka, General Manager, Sales Division, Qsol Co., Ltd.:

"Since launching our service in 2006, we have operated our electronic contract storage system for nearly 20 years. However, long-term operation led to increasing operational and maintenance costs, as well as over-reliance on specific personnel, making our system increasingly legacy. Safely migrating a large volume of contracts and diverse data formats was a major concern.

With Signtime’s SaaS migration support from the planning stage onward, we were able to share progress and address challenges collaboratively, completing the migration without disrupting our operations. We have now begun operating on the new system, ensuring stable service delivery."

Innovative Migration Approach: Reproducibility and Flexible Management

For this replacement, Signtime developed a new mechanism enabling both senders and recipients to manage documents as their own corporate data.

User-Friendly Viewing Environment: Both senders and recipients can view documents in a manner similar to previous operations. The system is designed to ensure smooth document access even after migration.

Dual-Side Information Retention and Editing Functionality:

While preserving the legal evidentiary value of contracts, Signtime developed functionality allowing senders and recipients to edit and retain management tags and transaction information as their own data, based on their respective roles. This enables flexible data management aligned with each organization’s operational rules even after migration.

Past Migration Success: Support for Kyushu Electric Group

Signtime has supported large-scale system migrations and digital transformation initiatives across multiple companies within the Kyushu Electric Group, including Qsol.

For QTnet Co., Ltd., another Kyushu Electric Group company responsible for IT and telecommunications services, Signtime enabled a seamless transition from its legacy contract management system. Leveraging proven expertise and methodologies, Signtime provides end-to-end support for secure, large-scale data migration.

▼ Case Study: QTnet Co., Ltd. Achieved 25% annual cost reduction through contract management system migration, realizing cloud migration without business interruption

For Enterprises Hesitant to Modernize Their Systems

Many enterprises are considering replacing aging in-house systems or high-cost SaaS solutions but hesitate due to concerns about migrating vast historical data and disrupting operations.

Signtime leverages its large-scale replacement migration engine and dedicated support team—developed through projects like the one with Qsol—to strongly support enterprises facing the following challenges:

- Managing tens of thousands to hundreds of thousands of historical documents - Needing to maintain unique workflows and management fields from in-house systems - Seeking to modernize systems early to respond to regulatory changes and reduce costs

Safe and seamless migration is the true testament to Signtime’s technological strength. If you are considering a system replacement involving large-scale data migration, we encourage you to consult with us.

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About Signtime Co., Ltd.

Signtime Co., Ltd. is an electronic signature and approval platform company committed to eliminating mura (unevenness), muda (waste), and muri (overburden) in document workflows. With over 3,000 corporate and organizational clients, Signtime delivers fast, secure workflows completed in minutes, earning high user satisfaction across industries.

Contact:

Inquiry Contact: Suzuki

pr@signtime.com

TEL: 03-6743-8822

Website: https://www.signtime.com/jp/