Signtime E-Signature Case Studies: Digitalizing Contract Workflows in IT, Renewable Energy, and Education

Signtime K.K. (Headquarters: Minato-ku, Tokyo; CEO: Jim Weisser), provider of the e-signature service Signtime, has published case studies of companies that have successfully digitalized their contract operations.

This article introduces the actual results achieved by three companies—such as shortening contract execution periods, reducing operational labor, and optimizing costs—through the digitization of contracts.

Shortening Contract Execution to Same-Day Minimum and Reducing General Affairs Labor by 50%
(Global Brains K.K. | IT Industry | Fukuoka Prefecture)

Global Brains K.K. (GBC), an IT service company headquartered in Fukuoka Prefecture, provides system development and cloud services. Previously, outsourcing agreements and NDAs were created on paper, requiring printing, stamping, and mailing. It took at least one week, and sometimes two to three weeks, to finalize a contract.

After implementing Signtime, the time to execute a contract was shortened to the same day or the next day at the earliest. By visualizing the contract status, follow-up work by the general affairs department was also significantly reduced.

Implementation Effects
- Shortened the contract execution period from a maximum of 3 weeks to the same day or next day.
- Reduced the general affairs department's labor for NDAs and basic agreements by approximately 50%.
- Eliminated the need for mailing, reducing printing and postage costs.
- Centralized management of contract progress and history, strengthening internal controls and audit compliance.

Reducing Contract Execution Time by Approx. 90% and Mitigating Lost Deal Risks
(Greenvolt Solar Japan K.K. | Renewable Energy Industry | Tokyo)

Greenvolt Solar Japan K.K. is a renewable energy company operating solar power businesses in Japan. In sales agreements, paper-based contract operations took time to execute, posing a challenge that occasionally affected the progress of business negotiations.

By implementing Signtime, they digitized the contract execution workflow. This drastically shortened the time from sending the document to the customer to the completion of signing, leading to faster business negotiations and a reduced risk of lost deals.

Implementation Effects
- Shortened the period until contract execution by approximately 90%.
- Resolved sales stagnation caused by waiting for mail or stamps.
- Enabled real-time confirmation of the contract execution status, speeding up sales follow-ups.
- Improved customer satisfaction through an expedited contract process.

Switching from Another Service to Streamline Contract Management for an Educational Institution
(Laurus International School K.K. | Education Industry | Tokyo)

Laurus International School K.K., based in Tokyo, is an educational institution providing international education. Previously, they managed contract operations, primarily employment contracts, on paper, which involved multiple steps such as printing, stamping, scanning, and emailing.

By implementing Signtime, they advanced the digitization of contracts and reduced the workload involved in contract execution. They achieved overall efficiency in contract management by visualizing contract statuses and improving the searchability of past documents.

Implementation Effects
- Reduced the work of printing, stamping, and scanning contracts.
- Improved management efficiency by visualizing contract progress.
- Enhanced the searchability of past documents, streamlining confirmation tasks.
- Reduced the effort required from signers and improved security.

Summary | An E-Signature Service Compatible with All Industries and Contract Types

Signtime is an e-signature service that can handle contract operations in any industry, including IT, renewable energy, and education. Various contract documents, such as employment contracts, outsourcing agreements, and NDAs, can be executed and managed online, allowing for flexible use tailored to each company's business workflow.

By adopting electronic contracts, the creation, sending, execution, and storage of contracts are digitalized, realizing shorter contract execution times, operational efficiency, and cost reductions. It contributes to moving away from paper-based contract operations and promoting the overall digital transformation (DX) of contract management.

Companies looking to streamline their contract operations, regardless of industry or contract type, are encouraged to consult with Signtime. Their expert team will propose the optimal implementation plan.

Signtime K.K.

Signtime K.K. is an e-signature and approval platform company with a mission to reform document workflows by eliminating inconsistency, waste, and unreasonableness. With an implementation track record of over 3,000 companies and organizations, it has earned high user evaluations across industries for its fast workflows that complete in minutes and its high security.